CLERK OF COURT - Administrative Assistant

Horry County Government; Conway (SC); On-site; USD 32,000 - 46,000; Full time

Job summary

Horry County Government is seeking an Administrative Assistant to perform clerical duties, enter and file court documents, and support daily operations of the Clerk of Court office. The role involves heavy data entry, document handling, and front-desk interactions with the public and staff.

The position requires strong computer skills, confidentiality, and attention to detail, with experience in office software.

Qualifications

• Associate degree in Secretarial Science or equivalent; or high school diploma with 3 years clerical experience; or equivalent.
• Extensive experience with computer and office software packages.

Responsibilities

• Process court documents and exhibits by entering, scanning, ordering, copying, and filing.
• Answer phones and direct calls to appropriate offices.
• Provide administrative support; handle heavy phone and in-person interactions; process paperwork.
• Process In Person and Internet Payments; respond to information requests.
• Answer questions about department activities, policies, and procedures; research as needed.
• Assist management, staff, and the public as required.
• Order record retention files; pull files for judge's rosters.
• Research disposed cases for Set Off Debt processing.
• Serve as clerk in courtroom proceedings; track proceedings, log exhibits, read verdicts when appropriate.
• Adhere to assigned work schedule; maintain confidentiality; attention to detail.

Skills

Data entry

Communication

Attention to detail

Customer service

Education

Associate degree in Secretarial Science

Tools

Microsoft Office

Job description

Under general supervision of the Clerk of Court and their supervisor, an Administrative Assistant is a first level clerical worker engaged in the processing of Court matters with responsibility for entering, scanning, ordering, copying and filing different types of court documents and exhibits.

• Under occasional supervision, performs a variety of complex administrative, secretarial and clerical duties to ensure effective and efficient office operations; including answering the phone and directing calls to other offices.
• Provides administrative support to the daily operations of assigned department. Performs a wide variety of clerical and word processing duties such as heavy telephone and over the counter interaction with external and internal parties, processing paperwork and entering data into various County databases. Processes In Person and Internet Payments. Responds to requests for information from supervisory staff, employees, or general public. Answers questions related to the department's activities, programs, policies, and procedures. Conducts follow-up research to retrieve answers and supporting information.
  • Provides assistance to department management, co-workers and the general public as required.
  • Orders record retention files.
  • Pulls files for judge's court rosters.
  • Research disposed cases for Set Off Debt processing
  • Work as clerk in courtroom proceedings. Keeping track of court proceedings, maintaining and logging the exhibits. Reading verdicts when appropriate.
  • Adheres to assigned work schedule as outlined
  • Ability to:
• Communicate clearly and effectively, both orally and in writing. Maintain confidentiality. Pay attention to detail. Read, interpret and analyze complex reports. Research and gather data on complex issues. Provide quality customer service.
  • Performs other related duties as assigned.

• Associate degree in Secretarial Science, or equivalent and one year general office/clerical experience or high school diploma and three years of clerical/general office experience, or any equivalent combination of training, experience, knowledge and abilities. Must have extensive experience with computer and office software packages.