CLERK-MAINTENANCE

Colonial Group; Cole (TX); On-site; USD 35,000 - 42,000; Full time

Job summary

Colonial Group is seeking a Maintenance Clerk to purchase materials for production and manage supplier relationships. You will place orders, create POs, and ensure timely receipt of parts while coordinating with accounting.

The role emphasizes safe work practices, cost-conscious sourcing, and clear vendor communication within a manufacturing setting. Inventory records and price tracking are key duties.

Qualifications

• Be passionate about maintaining a safe work environment.
• Ability to read, analyze, and interpret technical procedures, manuals, and contracts.
• Ability to write routine reports and correspondence.
• Ability to communicate effectively with vendors and employees.
• Ability to calculate figures and amounts.
• Computer, writing and communication skills and accurately complete all required computer / paperwork tasks, including but not limited to Word, Excel and email.
• Work overtime as needed.
• Must be authorized to work in the U.S.

Responsibilities

• Place orders on a timely basis for purchases of materials and supplies.
• Handle work orders for Forklifts and Clamp Trucks.
• Create purchase orders for supplies and work orders.
• Receive in all supplies and parts as they are delivered to the plant and deliver required paperwork to accounting.
• Be familiar with standard products used and research sources of supplies for the highest quality, best value for the money, best terms, etc.
• Establish vendor files and inventory control records.
• Maintain price records and handle discrepancies as they arise.
• Understand and comply with all safety and quality requirements.
• Able to inform maintenance of an issue needing their assistance.
• Inform management of upcoming price increases, improved product availability, and economical alternatives.
• Maintaining a positive and professional work attitude.
• Comply with all company policies and procedures, including safety and maintaining good housekeeping.
• Additional duties assigned by management.

Tools

Microsoft Office

Excel Spreadsheets

Outlook

AS 400

Skype

Inventory control systems

Job description

The Maintenance Clerk’s primary job is purchasing supplies for all of production (manufacturing). You will be required to handle all of aspects of this job in a timely manner.

Primary responsibilities will include, but not limited to:

• Place orders on a timely basis for purchases of materials and supplies.
• Handle work orders for Forklifts and Clamp Trucks.
• Create purchase orders for supplies and work orders.
• Receive in all supplies and parts as they are delivered to the plant and deliver required paperwork to accounting.
• Be familiar with standard products used and research sources of supplies for the highest quality, best value for the money, best terms, etc.
• Establish vendor files and inventory control records.
• Maintain price records and handle discrepancies as they arise.
• Understand and comply with all safety and quality requirements.
• Able to inform maintenance of an issue needing their assistance.
• Inform management of upcoming price increases, improved product availability, and economical alternatives.
• Maintaining a positive and professional work attitude.
• Comply with all company policies and procedures, including safety and maintaining good housekeeping.
• Additional duties assigned by management.

BASIC QUALIFICATIONS:

• Microsoft Office, Excel Spreadsheets, Outlook (Email Communication), AS 400, Skype, Standardized inventory control practices.
• Be passionate about maintaining a safe work environment.
• Ability to read, analyze, and interpret technical procedures, manuals, and contracts.
• Ability to write routine reports and correspondence.
• Ability to communicate effectively with vendors and employees.
• Ability to calculate figures and amounts.
• Computer, writing and communication skills and accurately complete all required computer / paperwork tasks, including but not limited using Word, Excel and email.
• Work overtime as needed.
• Must be authorized to work in the U.S.

PREFERRED QUALIFICATIONS:

• 2 to 5 years of practical application experience in storeroom, purchasing and accounting functions.
• Experience in a manufacturing environment, particularly within the corrugated or packaging industry.