Clerk IV / Scheduler (Part Time)

Pitt County Government; Greenville (NC); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

Pitt County Government is seeking an administrative professional to support the Transportation Director. Duties include processing employee status changes, purchasing, invoicing, and accounts payable/receivable, plus scheduling, correspondence, and daily trip logs for drivers.

The role requires a High School Diploma and 2 years of clerical/administrative experience, with strong data entry, billing, and communication skills. Travel and emergency services support may be involved.

Qualifications

• High School Diploma and 2 years of progressively responsible secretarial or clerical/administrative/office management experience.
• Proficiency with word processing, database, spreadsheet, and file maintenance software.
• Valid NC driver's license with good driving record.

Responsabilités

• Review and process paperwork for employee status changes, purchasing, and accounts payable/receivable.
• Prepare correspondence and reports, answer calls, schedule meetings, and manage emails.
• Organize files, maintain office supplies, and handle daily trip logs and driver schedules.
• Maintain fare revenue records, invoicing, and billing with agencies and boards.
• Prepare daily trip logs, schedules, and route planning; assist with emergency operations if needed.
• Supervise in absence of Transportation Director and support county transportation operations.

Connaissances

Secretarial experience

Clerical/administrative work

Data entry

Billing and invoicing

Scheduling and calendar management

Phone and email handling

Formation

High School Diploma

2 years related experience

Description du poste

Under general supervision, serves in an administrative capacity under the direction of the Transportation Director. Reviews and processes all paperwork involving employee status changes, purchasing and accounts payable and receivable. Prepares correspondence and reports, answers and screens phone calls, schedules appointments and meetings, initiates and responds to email, organizes and maintains files, and other clerical work as necessary. Responsible for receiving requests for service, scheduling of service requests into efficiently transported groups of riders and preparing daily trip logs for drivers. Maintain billing records for invoicing and record keeping purposes. Must be willing to assist with emergency operations and emergency evacuations. Reports to the Transportation Director. Develops and implements data entry files to handle fare revenue, invoicing to agencies, and trip documentation for NCDOT and Board reports.
Handles routine requests for information or materials.
Maintains adequate inventory of office supplies and materials.
Prepares monthly billing invoices, insuring accuracy, and sent in timely manner.
May supervise in absence of Transportation Director.
Prepares daily schedules for vehicles and drivers.
Receives individual requests from the general public and agency representatives over the telephone, fax and email.
Schedules requests into efficient and effective routes.
Prepares daily trip logs in an efficient manner.
Maintains records of service requests and provides for billing purposes.
Maintains records of service requests denied and reason for denial.
Receives and accounts of general public fares collected by drivers.

ADDITIONAL JOB FUNCTIONS

Perform any related work as required which may include driving transit vehicle, or any other work as requested by the County Manager, Deputy County Manager, County Commissioner or Transportation Director.

High School Diploma and 2 years of progressively responsible secretarial or clerical/administrative/office management experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Skill in use of computer-driven word processing, database, spreadsheet and file maintenance programs. Valid North Carolina driver’s license with good driving record.