Clerk III - Perioperative Division (65%)

The University of Iowa; Iowa City (IA); On-site; USD 22,000 - 31,000; Part time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement plan contributions

On-campus work

Fringe benefit package

Job summary

The University of Iowa Health Care, Perioperative Division seeks a Clerk III to provide clerical coordination and front desk support in a high-volume perioperative setting. You will rotate across up to eight clerk desks, greet patients, and assist staff in a fast-paced environment on campus.

Ideal candidates multitask well, stay organized, and maintain professional, courteous interactions with patients and team members. The role emphasizes accuracy, clinic procedures, and effective communication.

Qualifications

• Any combination of related clerical office experience, related undergraduate education, and/or post-high school clerical training equivalent to two years of full-time employment.
• Medical terminology knowledge.
• Public contact / customer service experience.

Responsibilities

• Rotates between up to 8 staffed clerk desks within the Main Operating Room, providing flexible support as needed.
• Communicates with patients, visitors, and health care professionals in an effective manner.
• Collaborates with charge nurses to align the daily surgical schedule with operating room needs.
• Processes and manages medical records and related documents.
• Uses Epic and other office software in daily tasks.
• Collaborates with fellow clerical staff to maintain clear communication.
• Initiates and processes standardized forms for area assignment.
• Maintains phone coverage and handles calls per standards of excellence.
• Navigates web-based resources and online clinical/business applications.
• Maintains supplies ordering and storage in each area.

Skills

Public contact / customer service

Medical terminology

Multitasking

Clerical skills

Communication

Tools

Epic

Job description

The University of Iowa Heath Care, Perioperative Division is seeking aClerk IIIto provide clerical coordination and support for Perioperative operations. This role is integral to maintaining efficient and effective front-line operations within a high-volume, dynamic environment. As a Clerk III, you will be the first point of contact for patients and visitors, providing exceptional front desk reception services, and rotating to other areas within the unit. This position demands the ability to multitask effectively and deliver outstanding service in a fast-paced setting.The ideal candidate will thrive in a fast-paced environment, demonstrating a positive, friendly, and polite demeanor while assisting both external and internal customers. Success in this role will come to those who are detail-oriented, organized, and enjoy helping others within a supportive and engaging atmosphere.

Characteristics, Duties, and Responsibilities:

• Rotates between up to 8 staffed clerk desks within the Main Operating Room, providing flexible support as needed.
• Communicates and interacts with patients, visitors, and other health care professionals in an effective manner and maintains positive, cooperative relationships.
• Collaborates with charge nurses to ensure effective communication between Operating Room teams and other hospital staff; adjusts the daily surgical schedule as needed in alignment with the charge nurse team.
• Process and manage medical records, related documents, and external imaging.
• Uses computers medical records system (Epic), and a variety of software and/or conventional office equipment.
• Collaborates effectively with fellow clerical staff to maintain clear and efficient communication across the team.
• Initiates and processes standardized forms related to area of assignment.
• Maintain phone coverage. Answer, transfer, and manage phone system by adhering to the standards of excellence for phone management.
• Proficient in navigating web-based resources and using online clinical and business applications.
• Maintains a process for ordering, obtaining, and storing supplies in each area.

Knowledge, Skills, and Abilities:

• Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.
• Knowledge of institutional and unit policies, processes, and forms.
• Knowledge of proper format, grammar, spelling, punctuation, and capitalization.
• Skill in utilizing computer software packages and online systems.
• Skill in operating office equipment.
• Ability to communicate effectively with staff, students, and the public.
• Ability to follow oral and written instructions and apply institutional and other policies accurately.
• Ability to organize and prioritize multiple tasks.

Schedule:

65%
Hourly: $19.09
Hours: Monday through Friday, primarily evenings 1400-2100 with some support for day shift and night coverage to cover absences. Team rotation to support weekend vacation. Holiday rotation required.
Location: UI Health Care (JCP)
Benefits Highlights: Fringe benefit package including paid vacation; sick leave; health, dental, life, and disability insurance options; and generous employer contributions into retirement plans. Complete informationregardingthe full benefits package may be viewed at: https://hr.uiowa.edu/benefits

University of Iowa Health Care Medical Center—recognized as one of the best hospitals in the United States is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.

Minimum Eligibility Requirements

• Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is equivalent to two years of full-time employment.

Special Qualifications

• Medical terminology
• Public Contact/Customer Service

Desirable Qualifications

• Ability to make decisions requiring interpretation and judgment desired.
• Knowledge of format and clerical procedures to arrange a variety of material from different sources in a coherent and logical manner desired.
• Knowledge of University policies, procedures, and regulations desired.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

For questions, contact Faby Orozco [e-mail].

Additional Information

• Appointment Type: Merit
• Schedule: Part-time
• Work Modality Options: On Campus

Compensation

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .

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