Clerk - Health

Bethel School District; Tacoma (WA); On-site; USD 29,000 - 41,000; Part time

Benefits offered by this job

Insurance

Retirement Plans

Paid Time Off

Job summary

Bethel School District is seeking a Health Clerk to support the school nurse by maintaining student health records, administering medications as directed, and coordinating health screenings and immunization records. The role requires strong record-keeping and communication skills, with a focus on confidentiality and teamwork within the health services team.

The position involves clerical duties in the health office, including data entry, inventory of health room supplies, and collaboration with

Qualifications

• Demonstrated record keeping skills.
• Ability to communicate effectively, orally and in writing.
• Familiarity with medical terminology and basic medical procedures.
• Keyboarding skill.
• Ability to work effectively as a team member and collaborate in providing services to students.
• Problem-solving and decision-making skills.
• Ability to be fair and consistent when working with students.
• Ability to supervise and/or train student helpers.

Responsibilities

• Maintains student health records; creates new records; updates health information.
• Administers medication to students as directed by physician and per district policy.
• Maintains health room supplies and inventory; prepares supply orders.
• Records health screening results for each student; organizes health screenings.
• Gathers immunization information and maintains health data for state reports.
• Attends scheduled health clerk meetings/in-service.
• Maintains confidentiality of student information.

Skills

Record keeping

Communication

Medical terminology

Keyboarding

Teamwork

Crisis management

Confidentiality

Student interaction

Job description

THIS POSITION IS FOR 7 HOURS PER DAY AT 176 DAYS PER YEAR AND 3.5 HOURS PER DAY AT 12 DAYS PER YEAR.

PAY FOR POSITION: PSE Salary Schedule Level 5- $ 25.40

Description

If you are a current employee please apply through the "Internal" link found at the top of this page (this does not include substitutes).

This position's responsibilities are to provide a wide variety of support to the school nurse by maintaining student health records, assessing the health needs of students; first aid; health screenings; dispensing of oral medication; catheterization; EpiPen injection for emergencies; nebulizer treatments; and gastrostomy tube feedings. Other responsibilities include maintaining computer records and lists, securing required health records from parents, maintaining health room supplies and providing a variety of clerical support to the school office.

Essential Functions

Depending upon the individual assignment, the Clerk - Health may perform all or a combination of the following:

• Maintains student health records; creates new records; updates health information; ensures that health records are maintained in confidential manner.
• Attends to student health needs; assesses injuries or illness to determine appropriate action; provides basic first aid; refers students to health care professionals as needed. Determines need for nurse's advice; calls nurse for assistance as necessary; provides school nurse with list of referrals; may call for emergency assistance. Informs school nurse and principal of severe injury, illness, unexcused absence, or unusual incident. As needed, checks students for head lice; contacts parents as appropriate.
• Administers medication to students as directed by physician, according to district policy procedures and under supervision of a nurse. Maintains appropriate records.
• Gathers, assesses and records immunization information; gathers health data for a variety of state reports, such as for scoliosis and immunization. Contacts parents or schools as needed to secure health records and immunization compliance in accordance with district procedures and time lines. Maintains documentation of parental contacts. Prepares forms for reporting purposes.
• Compiles health records, cards and lists; provides reports as requested. Maintains health room log. Completes accident reports and distributes them appropriately. Compiles, updates, and distributes health concerns information.
• Records health screening results for each student. Is responsible for organizing health screenings.
• May maintain student attendance records; track attendance, tardies and suspension data; verify and process student absence excuses; may maintain and report lunch count; informs administrator, school nurse, and/or parents of student absences.
• Maintains inventory of health room supplies; prepares supply orders; receives, verifies and stocks supplies.
• Monitors student behavior in the health room; corrects behavior as necessary; monitors individual health room use to prevent abuses. May train and supervise student assistants.
• Reports situations such as pregnancy, substance abuse or physical abuse to appropriate school staff for follow-up. Maintains confidentiality of student personal problems.
• Attends scheduled health clerk meetings/in-service.

Other Functions

• May, in conjunction with school nurse, provide information to parents about health issues.
• Provides a variety of clerical support to the school office such as answering telephones, filing, performing computer input and typing. Provides a variety of backup and peak load assistance and coverage in the school office.
• May process student enrollments and withdrawals; sends for and receives student records; maintains student records; may process teacher grade reports; may provide a variety of clerical support to school counselors, including scheduling appointments and meetings, compiling data for reports, typing scholarship recommendations, college applications and other student information.
• May serve on various district committees and/or departmental work teams. Models appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Performs related duties consistent with the scope and intent of the position.

REPORTING RELATIONSHIPS

Reports to assigned building administrator; receives lead guidance from school nurse for delivery of health services.

MENTAL DEMANDS

Experiences frequent interruptions; required to deal with a wide range of student behaviors and academic abilities, which may include distraught or difficult students; may be required to deal with distraught or difficult parents. Frequently required to deal with situations that could put them in position of liability. Works under the direction of itinerant school nurse.

PHYSICAL DEMANDS

Record keeping requires substantial visual concentration; exposed to visual display terminals; potentially exposed to ordinary infectious diseases carried by students; occasionally required to attend to students' personal hygiene; required to take precautions to avoid exposure to student bodily fluids, disinfectants and medications. May be required to move ill or injured students.

Minimum Qualifications

Education and Experience

Education, training, skills, and experience necessary to carry out the assignment, including experience maintaining accurate records. Health care experience or training strongly preferred.

Allowable Substitutions

Not applicable.

Required Knowledge, Skills And Abilities

Demonstrated record keeping skills. Ability to communicate effectively, orally and in writing. Familiarity with medical terminology and basic medical procedures. Keyboarding skill. Ability to deal with students in a warm and confident manner. Ability to work effectively as a team member and collaborate in providing services to students. Problem-solving and decision-making skills. Ability to organize activities and work independently. Ability to follow and give instructions. Ability to learn and apply a variety of health techniques and procedures. Ability to be fair and consistent when working with students. Ability to screen and treat minor student illnesses and injuries. Ability to evaluate the need for and secure medical attention by trained personnel. Ability to administer medication as directed. Ability to handle crises effectively. Ability to maintain strict confidentiality. Ability to supervise and correct student behavior. Ability to establish and maintain effective working relationships with staff, students and parents.

Licenses/Special Requirements

Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan. Requires first aid and CPR certification. Hepatitis B Immunization is offered.

PSE UNIT AFFILIATION

Secretarial/Clerical.

Wages And Benefits

• Salaries/Wages
• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays

Other Compensation

Bethel School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, color, religion, creed, national origin, sexual orientation, gender identity, gender expression, homelessness, immigration or citizenship status, disability, neurodivergence, the use of a trained dog guide or service animal, age, and honorably discharged veteran or military status and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Compliance / Gender‑Inclusive Schools Coordinator, Darius Alexander, [e-mail], 253.800.2019; Title IX Coordinator, Mel Boyd, [e-mail], 253.800.2029; and 504 Coordinator, Melissa Munson‑Merritt, [e-mail], 253.800.2301. All individuals may be reached at this address: 516 176th Street East, Spanaway, WA 98387. Title IX inquiries may also be directed toward the U.S. Department of Education, Office for Civil Rights (OCR). Information about the nondiscrimination and sex‑based discrimination policies and grievance procedures, and how to report a concern or complaint: bethelsd.org. El Distrito Escolar de Bethel no discrimina en sus programas ni actividades por motivos de sexo, raza, etnia, color, religión, credo, nacionalidad, orientacion sexual, expresion o identidad de genero, falta de hogar, estatus migratorio o ciudadania, discapacidad, neurodiversidad, uso de perro guia entrenado o animal de servicio, edad, condicion de veterano o militar con baja honorable. Asimismo, ofrece igualdad de acceso a los Boy Scouts y a otros grupos juveniles especificados. Los siguientes empleados han sido designados para atender consultas y quejas de supuesta discriminacion: Cumplimiento de los Derechos Civiles/Coordinadora Escolar de Inclusion de Genero, Darius Alexander, [e-mail], 253.800.2019; Coordinador del Titulo IX, Mel Boyd, [e-mail], 253.800.2029; y Coordinadora 504, Melissa Munson-Merritt, [e-mail], 253.800.2301. Todas las personas pueden ser localizadas en esta direccion 516 176th Street East, Spanaway, WA 98387. Las consultas sobre el Titulo IX tambien pueden dirigirse a la Oficina de Derechos Civiles (OCR) del Departamento de Educacion de los Estados Unidos. Para mas informacion sobre las politicas de no discriminacion y discriminacion por razon de sexo, los procedimientos de reclamacion, y sobre como comunicar una preocupacion o queja visite: www. bethelsd.org.