Clerk 1 - Finance

City of Jersey City; Jersey City (NJ); On-site; USD 42,000 - 75,000; Full time

Benefits offered by this job

Benefits package

Job summary

The City of Jersey City is seeking a qualified Clerk for the Division of Collections in the Finance department. The ideal candidate will assist with clerical duties such as processing documents, filing, answering calls, and emailing, under limited supervision.

Requirements include a GED or high school diploma and at least one year of clerical experience. The role is full-time with a 37.5-hour workweek and a comprehensive benefits package.

Qualifications

• Must have a GED or High School Diploma.
• One year of clerical experience.
• This is a Civil Service job and residency requirements apply under NJ First Act.

Responsibilities

• Assist with compliance and monitoring activities (file maintenance, document production, data entry and tracking).
• Review and check reports, applications, and documents for corrections and completeness; refer issues to supervisor.
• Sort, index and file checks, cash stubs, vouchers, and other materials; maintain such files.
• Provide general information in person and over the telephone; refer non-routine inquiries to staff.
• Perform keyboarding/typing duties and enter/retrieve information on a computer.

Skills

Office routines

Data entry

Confidentiality

Communication

Relationship building

Education

GED or High School Diploma

Job description

Posting number: 142

Department: Finance

Job classification: Clerk 1 - Finance

Posting type: Open

Categories: Accounting and Finance

Summary

Department: Finance
Division: Collections
Exempt/Non-Exempt: Non-Exempt
Union/Management: Local 246
Full-Time/Part-Time/Seasonal: Full-Time
Workweek: 37.5 hrs/week
Pay: $41,925 - $74,523 based on qualifications and experience. Competitive Jersey City retirement and health benefits package available, including pension, dental, medical, prescription, FSA (flexible spending account), life insurance, and more.
The City of Jersey City is seeking a qualified, dynamic, and motivated Clerk for the Division of Collections. The ideal candidate, under limited supervision, will assist with various clerical duties such as processing documents, filing, answering phone calls, sending emails and other duties dependent on the division’s needs.

Examples of duties

• Assists with compliance and monitoring activities (file maintenance, document production, data entry and tracking).
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to supervisor for resolution.
• Sorts, indexes and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.
• May wrap packages for shipment by mail or express.
• Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• May perform keyboarding/typing duties and enter/retrieve information on a computer.
• Assist in requisitioning, storing, and distributing office supplies.
• Aid in preparing and verifying payrolls and make simple arithmetic calculations.
• Schedules administrative proceedings and may process requests for schedule changes.
• Operates various office and mail processing machines such as keyboard equipment, calculators, computer printers, sorter, photo-copier, fax machine, stamping machine, labeling machine, etc.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Compiles information and/or numerical data.
• Performs other duties as assigned.

Qualifications

Required Education: Must have at least a GED or High School Diploma

Required Experience: One (1) year of experience in clerical work

Essential Skills

• Knowledge of office routines, equipment, and practices.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to maintain confidentiality and interact in professional manner at all times.
• Must have a results-oriented work ethic and a positive, can-do attitude.
• Excellent written and verbal communication.
• Experience developing and maintaining relationships and the ability to Interact with all levels of the organization.

Supplemental information

This is a Civil Service Job and you must eventually pass and qualify for the applicable Civil Service title.

Please note that this role is subject to the residency requirements set forth by NJ First Act.