Clerk

ALCOSAN; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Job summary

Allegheny County Sanitary Authority (ALCOSAN) is seeking an administrative clerk to support a manager with essential office tasks. You will handle phones, greet visitors, data entry, and prepare various reports and schedules.

The role requires strong Microsoft Office skills, good business English, and the ability to manage calendars, filing, and procurement of office supplies. One year of clerical experience is preferred.

Qualifications

• High School Diploma or GED.
• 1 year general, clerical experience.
• No certifications required.

Responsibilities

• Answers telephone, takes messages and greets visitors.
• Types, scans, copies and mail documents.
• Records and types up meeting notes.
• Data entry.
• Inventories/orders office supplies.
• Maintains calendars.
• Maintains paper and electronic files.
• Prepares and distributes reports, memos, schedules, and forms.
• Responsible for operator maintenance of copier/printer.

Skills

Microsoft Office

Office administration

Customer service

Recordkeeping

Scheduling

Education

High School Diploma or GED

Tools

Copier

Printer

Scanner

Database systems

Job description

ALCOSAN is committed to providing wastewater treatment services 24 hours a day, seven days a week. From our Board of Directors to our Executive Director, leadership and staff; we work to enhance the community’s quality of life and safety by protecting our rivers and streams. After 60 years of continued design, construction and operations of the sewer system and treatment plant, we now have 400 plus employees serving residential, commercial and industrial customers in 83 communities throughout Allegheny County.

Position Summary

The clerk is responsible for providing administrative support to a manager within the Allegheny County Sanitary Authority.

Job Duties

• Answers telephone, takes messages and greets visitors.
• Types, scans, copies and mail documents.
• Records and types up meeting notes.
• Data entry.
• Inventories/orders office supplies.
• Maintains calendars.
• Maintains paper and electronic files.
• Prepares and distributes a variety of reports, memos, schedules, and forms.
• Responsible for the operator maintenance of the copier/printer.

Other duties as assigned.

Knowledge / Abilities

Microsoft Office applications, including Word, Excel, Outlook, and other standard office software.

General office practices, procedures, and administrative support functions.

Business English, including grammar, spelling, punctuation, and proofreading.

Operation of standard office equipment, including computers, printers, copiers, scanners, and multi-function devices.

Customer service principles and professional office etiquette.

Recordkeeping and document management practices.

Purchasing, ordering, and maintaining office supplies.

Filing systems, both electronic and paper.

Scheduling meetings, maintaining calendars, and coordinating appointments.

Ability To

Prepare, proofread, format, and distribute correspondence, reports, forms, and other business documents.

Accurately enter, retrieve, and maintain data in computerized systems and databases.

Operate standard office equipment efficiently and safely.

Prioritize multiple assignments and meet established deadlines with minimal supervision.

Communicate effectively both verbally and in writing with employees, vendors, and the public.

Provide courteous and professional customer service in person, by telephone, and through electronic communication.

Minimum Education Level Required

HIgh School Diploma or GED

Minimum Experience Required

1 year general, clerical experience

Required Certifications / Licenses

None

The Allegheny County Sanitary Authority is an Equal Opportunity Employer. It is the policy of the Authority to comply with all federal, state, and local statutes governing equal employment opportunity.