Clerical Support Staff

Health, Inc.; Sault Ste. Marie (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Full-time (40 hours/week)

Holiday leave

Vacation time

Sick days

Low deductible health insurance

Retirement Savings Plan

Flexible Spending Account (FSA)

Life insurance

AD&D insurance

Short/Long Term Disability

Continuing Education Assistance

Public Service Loan Forgiveness

Job summary

Alcona Health Center is seeking a friendly front-desk professional at the Laker Health Center location to greet patients, schedule appointments, and manage health records. You will handle phone systems, assist families, and coordinate with care teams to ensure smooth patient flow.

Required CPR certification and a valid Michigan driver’s license with insurance. This is a full-time role offering a comprehensive benefits package within a nonprofit health system serving northern Michigan.

Qualifications

• Current BCLS CPR certification.
• Valid Michigan driver’s license and automobile insurance.

Responsibilities

• Welcomes and assists patients, families and visitors entering the health center.
• Answers questions and provides information creating a caring, efficient atmosphere.
• Operates the phone system and schedules appointments for multiple sites.
• Maintains patient health records according to procedures.
• Enters new patient data into the EHR and verifies insurance authorizations.

Education

Basic Cardiac Life Support (BCLS) CPR

State of Michigan driver’s license

Job description

Alcona Health Center (AHC) is a non-profit FQHC serving rural Northern Michigan with medical, dental, and behavioral health care. We also provide recovery programs and pharmacy services to expand access to care in underserved communities. Join our team and deliver patient-centered care through the Patient-Centered Medical Home model. Explore open roles in clinical care, finance, IT, and more. Each position supports healthier lives across Northern Michigan.

Job ID: A26-124
Location: Laker Health Center

About Our Family:

Established in 1978, Alcona Health Center (AHC) is a non-profit, Federally Qualified Health Center dedicated to making a lasting impact in the Northern MI communities we serve, offering medical, behavioral health, dental and pharmacy services. As a member of the AHC family, you will join a team of over 300 coworkers, all devoted to providing quality health care to all residents of our communities, regardless of their ability to pay.

Your Valued Contributions:

Welcomes and assists patients, their families and visitors entering the health center. Answers questions, and provides information creating an atmosphere that is caring, yet efficient. Operates the phone system to relay incoming, outgoing, and interoffice calls, as well as schedules appointments for multiple sites. Maintains health records according to established health center procedures.

• Checks patients in and out of the health centers.
• Greets visitors, determines nature of business, and refers visitors to appropriate personnel.
• Maintains waiting room safety and informs Safety Officer.
• Enters new patient data into EHR, verifying insurance and assuring appropriate authorizations have been received.
• Upon check out, verifies accuracy of providers’ charges and accepts payments.
• Processes billings and payments.
• If applicable, prepares all nursing home billings for monthly visits and responsible for return of slips from providers.
• Matches daily batch report to schedule ensuring all patients seen have a corresponding charge.
• Answer patient questions regarding accounts and documents all conversations regarding account in notes. Makes all necessary corrections, refiles, or postings in Receivable module as needed.
• Verifies and balances all entries at the end of day by printing the daily batch report and deposit slip
• Verifies accuracy of the daily deposit and sends in deposit bag to designated site at the end of the day
• Maintains health records according to established health center procedures.
• Reviews medical records for completeness and accuracy, verifying with health personnel as necessary.
• Maintains indexes within electronic health record and storage and retrieval systems.
• Retrieves health records as requested.
• Trains clerical staff in health record processing activities.
• Contacts patients regarding rescheduling and appointment reminders.
• Sends new patient enrollment packets to patients prior to first appointment.
• Sends no-show letters to patients, referring patients to ACH care and case managers as appropriate.
• Assists clinic staff with tasks within scope of practice, such as processing referrals, processing collection issues, and setting up medical consultations.
• Reschedules patient load for providers.
• Schedules follow-up appointments for patients upon checkout.
• Operates telephone and paging system.
• Answers telephone and responds to inquiry by directing caller to appropriate personnel.
• Operates paging system to relay in-house announcements or call individuals to the phone.
• Makes collections calls as required.

Required Training & Experience:

• Possesses a current Basic Cardiac Life Support (BCLS) CPR
• Possesses a current State of Michigan driver’s license and valid automobile insurance.

We’re Here For You:

• Supporting Balance: As a part of our family, you will work full time (40 hours/week) with a base starting wage dependent on education and experience. Numerous holidays, generous vacation time and sick days are also offered.
• Supporting Your Health: Low deductible Medical, Rx, Vision & Dental insurance at a minimal cost for employees.
• Supporting Your Future: Retirement Savings Plan, FSA, Life, AD'D, & Short/Long Term Disability Insurance.
• Supporting Your Education: Continuing Education Assistance program. Employment with AHC may also qualify you for student loan forgiveness under the Public Service Loan Forgiveness program.

Fighting Against Discrimination:

Alcona Health Center is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Alcona Health Center is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Alcona Health Center are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy, sexual orientation, and transgender status), age, physical, mental or sensory disability, HIV Status, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Alcona Health Center will not tolerate discrimination or harassment based on any of these characteristics. Alcona Health Center encourages applicants of all ages.

Upon request auxiliary aids and services will be made available to individuals with disabilities. Michigan Relay Center “Voice and TTY/TDD” 1-800-649-3777. An EOE.