CLERICAL SUBSTITUTES (Bilingual preferred)

Escondido Union High School District; Escondido (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Escondido Union High School District is seeking a capable clerical assistant to perform routine office tasks and typing duties. You will enter information, prepare correspondence, attendance records, and immunization records, and support students, parents, and staff with courtesy and accuracy.

The role requires proficiency in word processing, strong English usage, and the ability to handle confidential information while maintaining professionalism in a school environment.

Qualifications

• High school diploma or GED and one year of general clerical experience.
• Knowledge of modern office methods, practices and procedures; correct English usage.
• Ability to type 40 wpm, maintain confidentiality and exercise good judgment.

Responsibilities

• Enter information into computer to prepare documents and records.
• Type letters, reports and forms from rough drafts or instructions.
• Proofread, file, sort, and distribute records and mail.
• Answer phones, convey messages, greet visitors, and assist students or staff.
• Operate office equipment and maintain data in databases.

Skills

Typing 40 wpm

Confidentiality

Good judgment

Interpersonal skills

Education

High School Diploma or GED

Tools

Word Processing

Office equipment

Job description

Job Description / Essential Elements

NATURE OF WORK

Perform a wide variety of routine clerical and typing work related to the specific assignment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter information into computer to prepare correspondence, attendance records, daily bulletins, immunization records or other documents.
• Using Word Processing software, types letters, reports, records and other materials from rough draft or general instructions.
• Type information onto forms such as supply requisitions, work orders, personnel requisitions, evaluation forms, etc.
• Proofread records or forms.
• Sort and file records.
• Addresses envelopes or packages.
• Stuff envelopes.
• Answer telephone, convey messages, and run errands.
• Sort and distribute mail.
• Photocopy; collate.
• May greet visitors, answer questions, provide information and assist students, parents or staff.
• May maintain records in data base.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE

High school diploma or general education degree (GED); and one year of general clerical experience.

Knowledge Of

Modern office methods, practices and procedures; standard office machines including computers; correct English usage, spelling, punctuation and grammar.

Ability To

Perform a wide variety of clerical work accurately and efficiently, with frequent interruptions; operate office equipment such as computer terminal, microcomputer, typewriter and photocopier; perform data entry with speed and accuracy; keyboard or type at a net corrected speed of 40 words per minute; maintain confidentiality; use good judgment regarding appropriate action to assist injured or sick students; demonstrate an understanding, patient, and receptive attitude toward children and youths; understand and carry out oral and written instructions; establish and maintain cooperative working relationships; have an understanding and appreciation of human diversity.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

COMMENTS

As a representative of the Escondido Union High School District, the individual assigned to this position must present a professional appearance and service oriented behavior, treating students, parents and staff with courtesy, compassion and respect.

Requirements / Qualifications

• Resume

Comments And Other Information

The following information is required for prospective applicants:

• Offers of employment are contingent upon successful completion of a physical examination which includes drug screening. All new employees must provide evidence of eligibility to work in the United States and TB test, and all new employees will be fingerprinted for clearance through the Department of Justice and FBI.

EMPLOYMENT SUBJECT TO SUCCESSFUL CRIMINAL CHECK

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Assurance of Non-Discrimination Escondido Union High School District prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, pregnancy, marital or parental status or association with a person or group with one or more of these actual or perceived characteristics. (EUHSD BP 0410, BP/AR 5145.3, BP/AR 4030, BP 5131.2)

Charan Kirpalani, Assistant Superintendent of Human Resources Equity and Title IX Compliance Officer 302 N. Midway Drive, Escondido, CA 92027 Office: [phone] Email: [e-mail]