Clerical Substitute for School Year 2026-2027 (Hourly)

Seattle Public Schools; Seattle (WA); On-site; USD 25,000 - 39,000; Part time

Job summary

Seattle Public Schools is seeking a substitute clerical worker to provide essential front-office and administrative support at a school site or central office. The role involves answering calls, processing documents, and handling mailings while maintaining accurate records and assisting staff with routine tasks.

The position requires a High School Diploma or GED and basic math, with the ability to communicate clearly and multi-task in a busy environment.

Qualifications

• Knowledge of basic math and ability to perform calculations with fractions, percents, and ratios.
• Ability to understand written procedures, write routine documents, and speak clearly.
• Ability to follow multi-step instructions and work with diverse groups.

Responsibilities

• Answer incoming telephone calls to screens and transfer as needed.
• Process documents, forms, mailings, and materials for dissemination to parties.
• Distribute mail, supplies, and messages to relevant staff.
• Monitor students in various settings to maintain a safe environment.
• Prepare written materials such as reports, memos, envelopes, and labels.
• Respond to inquiries from staff, the public, parents, and students; provide information and direction.
• May administer minor first aid or disperse medication when the nurse is absent.

Skills

Basic math

Communication

Written & verbal

multitask

Education

High School Diploma or GED

Tools

Office software

Job description

Overview of Position

This position's responsibilities are, under general supervision, to provide clerical support to assigned school site or central administration personnel; communicate information to staff and the public; provide complete and accurate records; and provide information and/or direction as may be requested.

We are excited that you are interested in becoming a substitute for Seattle Public Schools. At Seattle Public Schools our students are our number one priority. Our schools and substitutes will work in concert to provide the highest level of educational services to our students. A climate of respect, congeniality, safety, professionalism and appreciation is expected in every school. Like any organization, it is the people that make the difference and at Seattle Public Schools we want the best for our students! Are you ready to join our team?

Essential Functions

• Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Distributes a variety of materials (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
• Monitors students during school hours in a variety of settings (e.g. recess duty, hall, transportation, lunch room, etc.) for the purpose of ensuring a safe school environment.
• Prepares written materials (e.g. reports, memos, letters, envelopes, labels, etc.) for the purpose of conveying information regarding school and District activities and procedures.
• Responds to inquiries of staff, the public, parents and students for the purpose of providing information and direction as may be required. Supports administrative staff (e.g. photocopies, files, sorts, typing, etc.) for the purpose of providing assistance with routine and repetitive office support functions.
• May administer minor first aid or disperse medication in the absence of the nurse.

Other Functions

• Must be willing to substitute at schools throughout the District.
• Must be willing to take further training in the District's computer systems.
• Must be willing to perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Reporting Relationships

Reports to assigned supervisor, manager or administrator.

Knowledge, Skills And Abilities

• Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios
• Understand written procedures, write routine documents, and speak clearly
• Understand complex, multi-step written and oral instructions
• Specific knowledge required to satisfactorily perform the functions of the job includes: age appropriate activities; business telephone etiquette; and concepts of grammar and punctuation
• Skills are required to perform multiple, non-technical tasks using existing skills
• Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating equipment used in and office setting; adhering to safety practices; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications
• Ability is required to schedule activities
• Collate data
• Use basic, job-related equipment
• Flexibility is required to work with others in a variety of circumstances
• Work with data utilizing defined and similar processes
• Operate equipment using standardized methods
• Ability is also required to work with a wide diversity of individuals
• Work with similar types of data
• Utilize specific, job-related equipment
• In working with others, problem solving is required to identify issues and create action plans
• Problem solving with data requires independent interpretation of guidelines
• Problem solving with equipment is limited
• Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing. This job is performed in a generally clean and healthy environment.

Education

Typical Qualifications

High School Diploma or GED equivalent.

Certificates & Licenses

Valid State of Washington Driver's License

Continuing Education/Training

None Specified

Clearances

• Criminal Justice Fingerprint
• Background Clearance

Hourly staff accrue sick leave at the rate of 1:40 per the Washington Paid Sick Leave law; eligible for health benefits after 630 hours under conditions of the School Employees Benefits Board through the state of Washington.

This position is not eligible for Health benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it HERE.