Clerical Series - Level II (Bates Academy)

Detroit International; Detroit (MI); On-site; USD 24,000 - 27,000; Full time

Job summary

Detroit Public Schools Community District is seeking a Clerical Series Level II at Bates Academy. The role supports front office operations, greeting visitors and parents, assisting with enrollment and various clerical duties daily to ensure smooth school administration.

Preferred candidates have a High School Diploma or GED, familiarity with Microsoft Office and QuickBooks, and strong organizational and communication skills to work in a fast-paced educational environment.

Qualifications

• Requires High School Diploma or GED.
• One or more years of accounting coursework helpful.
• 1–2 years related bookkeeping experience required; familiar with Word, Excel, Access; experience with QuickBooks.

Responsibilities

• Greet visitors and parents; assist with enrollment and general clerical duties.
• Maintain cash receipts and disbursements documentation.
• Maintain general ledgers/trial balances and perform bank reconciliations monthly.
• Answer phones and receive visitors; perform other clerical duties as assigned.

Skills

Microsoft Office

Word

Excel

Access

QuickBooks

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Multi-tasking

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Title

Position Title: Clerical Series Level II

Location: Bates Academy

Salary: $17.48 - $19.69 /hr

Reports to: Principal

Bargaining Unit: DAEOE

Telecommuting Eligibility: Not eligible for telecommuting. School-based.

Benefits Eligibility: Yes

Position Summary

In accordance with the Agreement between the Detroit Association of Educational Office Employees (DAEOE) and the Detroit Public Schools Community District, the following vacancy is announced: The Clerical II will support the front office by greeting visitors and parents, assisting with enrollment and general clerical office functions daily.

Minimum Qualifications

• Candidate must possess a High School Diploma or GED Certificate.
• One or more years of accounting coursework helpful.
• Must have one to two years related bookkeeping work experience required; candidate must be familiar Microsoft Office -- Word, Excel, Access; experience with QuickBooks software, etc.
• Must have strong verbal, written and interpersonal skills and the ability to organize and prioritize work to meet deadlines.
• Accountability: Able to accept responsibility and account for his/her actions
• Accuracy: Able to perform work accurately and thoroughly
• Integrity and clarity in all communications and interactions
• Strong analytical, critical-thinking and organizational skills
• Able to work independently and manage multiple responsibilities simultaneously
• Able to thrive in a fast-paced and achievement-oriented environment
• Strong problem-solving and project management skills
• Demonstrated ability to learn quickly and take initiative
• Willingness to go above and beyond to contribute to the success of a dynamic team committed to a new future for Detroit education
• Personal alignment with the District's mission, vision and core values
• Ability to build and cultivate relationships with a wide variety of internal and, where appropriate, external stakeholders
• Customer orientation: Able to take care of customer needs while following company procedures.
• Demonstrated track record of success in:
• Coalition and relationship building across a diverse group of stakeholders
• Supporting significant cross-functional initiatives in diverse and complex organizational settings

Essential Functions

• Maintain supporting documentation for cash receipts and disbursements.
• Maintain timely and accurate general ledgers and/or trial balances and perform bank reconciliations monthly.
• Maintain accurate and appropriate records and files relative to the effective operation of the office and/or bookstore.
• Answer phones, greet visitors.
• Perform other clerical duties as assigned.
• Monitor the procurement of goods and services utilizing the Districts e-procurement system. This includes creating requisitions, receiving on goods and services and following up on outstanding purchase orders.
• Perform other duties as assigned

Security Clearance

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

All DPSCD employees are required to disclose their vaccine status, however COVID-19 vaccines are strongly encouraged but not required.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. Contact the Civil Rights Coordinator for more information at [phone] or detroitk12.org/compliance.