Clerical Future Opportunity

Emanuel County; Swainsboro (GA); Presencial; USD 20.000 - 35.000; Jornada completa

Descripción de la vacante

Emanuel County is seeking an Office Clerk to support daily administrative tasks, including data entry, filing, scanning, drafting correspondence, and handling inquiries. The role may rotate across departments to maintain organized records and provide internal support.

The ideal candidate is dependable, detail-oriented, and capable of working well in a team. Must have a high school diploma or GED and a valid Georgia driver’s license.

Formación

• Able to type efficiently and accurately.
• Follow verbal and written instructions.
• Work independently and with a team.
• Strong organizational skills and attention to detail.
• Professional and courteous communication.

Responsabilidades

• Draft and format routine correspondence, memos, reports, and forms using Word and Excel.
• Answer phones and assist visitors professionally.
• Maintain organized files and records, digital and physical.
• Coordinate calendars and meetings; prepare materials.

Conocimientos

Typing

Follow instructions

Teamwork

Organizational skills

Confidentiality

Punctuality

Microsoft Office

Valid GA driver's license

Educación

High school diploma or GED

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

Employment Opportunities

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Emanuel County routinely accepts applications for a future Office Clerk position. This position will support daily administrative tasks such as data entry, filing, scanning, drafting correspondence, and responding to phone and in-person inquiries. The Office Clerk may be assigned to various departments and will assist with maintaining organized records, providing internal support, and performing basic clerical functions as needed. Applicants will be kept on file for 1 year from the date of submission and considered as openings arise. The ideal candidate is a dependable and adaptable team player with strong organizational skills, attention to detail, and a commitment to providing courteous, professional support across departments.

Location

This position will be based in a county department office, depending on staffing needs and operational priorities. Work will be primarily performed in an office environment.

Out-of-county travel is typically not required on a routine basis. Exceptions may apply for positions that require initial certification and/or ongoing continuing education. If travel becomes necessary, departments with county vehicles may provide one. If a county vehicle is not available or the department does not maintain a fleet, use of a personal vehicle may be required. In those cases, mileage reimbursement will be provided in accordance with County policy.

The position reports to the department head of the assigned office ORhis or her designee.

Job Duties

Administrative Support

Drafts and formats routine correspondence, memos, reports, and forms using Microsoft Word and Excel. Assists with document preparation, mail handling, and internal coordination between staff or departments. Supports the completion of standard office forms and internal paperwork as needed.

Customer Service and Communication

Answers phone calls and greets visitors in a professional and courteous manner. Routes inquiries to appropriate staff or departments and ensures timely follow-up. Assists with handling basic requests from the public or vendors, as applicable.

Records and File Management

Maintains digital and physical records in an organized, secure, and accessible manner. Performs accurate data entry into internal software systems. Scans, copies, files, and retrieves records as requested.

Scheduling and Logistics

Assists with calendar coordination, meeting reminders, and basic scheduling requests. Prepares supporting materials for meetings as directed.

Inventory and Supplies

Helps monitor office supply levels and places or prepares restock requests. Assists with deliveries and organization of supplies as needed.

Basic Accounting or Records Tasks (if applicable)

Assists with filing invoices, receipts, or purchase orders under supervision. Supports entry-level tracking of expenses or account numbers for clerical reconciliation purposes.

Other Duties as Assigned

Performs additional clerical or administrative duties as assigned in support of the department to which employee is hired.

Minimum Qualifications

• Ability to type efficiently and accurately
• Ability to follow verbal and written instructions
• Ability to work independently and with a team
• Strong attention to detail and organizational skills
• Professional and courteous communication style
• Ability to maintain confidentiality in handling sensitive information
• Must be able to perform light moderate work, including lifting up to 30 pounds and handling tasks that require sitting, standing, stretching, bending, or walking for portions of the workday. (See also: compliance statement.)
• Basic computer proficiency, to include working knowledge of Microsoft Office
• Must possess and maintain a valid Georgia driver’s license and demonstrate a safe driving record in accordance with county insurance requirements
• High school diploma or General Education Diploma ( GED )
• Must be at least 21-years-old
• Must be willing to follow county policies, procedures, and departmental standards, including but not limited to demonstrating professional conduct, maintaining punctuality, showing a commitment to public service, and serving as a positive representative of Emanuel County as an organization

Preferred Qualifications

• Associate degree or completion of technical school coursework in office administration, business, or a related field
• Prior experience in a clerical, administrative, or customer service position
• Familiarity with public sector settings such as accounting, legal, or human resources offices

Pay Structure

Emanuel County uses a grade-and-step pay system. Potentially classified as a Grade 4, Grade 5, Grade 6, Grade 8, Grade 10, or Grade 11 position, the hourly pay range of $14.43 to $25.54 represents the minimum to maximum compensation assigned to this position’s grade. Starting pay is set at the time of hire and is based on relevant experience, education, certifications, and licensure, along with internal equity and County policy. Placement within the range is determined on a case-by-case basis, and not all employees begin at the minimum or progress through every step. Opportunities for advancement within the range occur through approved step increases, promotions, or reclassification. Part-time positions are limited to Step 5 within the pay plan and are not eligible for additional step increases beyond that level.

• Opportunity to work in a public service setting that supports education, agriculture, and youth development
• Opportunities for professional growth and advancement within UGA Extension
• Supportive work environment with access to UGA resources and training

Pre-Employment Requirements

All candidates selected for employment with Emanuel County are required to successfully pass a criminal background check and a pre-employment drug screening as a condition of hire. All new hires are subject to a 90-day probationary period, during which performance and conduct will be evaluated to determine continued employment.

Americans with Disabilities Act ( ADA ) Compliance

In compliance with the ADA, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

DISCLAIMER: This job description is not an employment agreement or contract. Management reserves the right to modify job duties or requirements at any time without notice. Additionally, the above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job. Emanuel County is an Equal Opportunity Employer.