Clerical Assistant - Certifying

International Executive Service Corps; Lenexa (KS); On-site; USD 21,000 - 39,000; Full time

Job summary

International Executive Service Corps is seeking a detail-oriented clerical assistant to support the Certifying Scientist Department. The role involves coordinating paperwork flow, retrieving data, organizing Chain of Custody Forms, and handling data transfers for batch reviews.

You will also process re-transmission and fax requests while maintaining strict confidentiality. Ideal candidates will have a high school diploma, prior office or lab experience, and excellent organizational and

Qualifications

• High school diploma or equivalent required.
• Previous experience in an office or laboratory setting preferred.
• Strong organizational and communication abilities required.

Responsibilities

• Coordinate paperwork flow between departments.
• Retrieve data for Certifier review.
• Organize data and Chain of Custody Forms (CCFs) for Certifier batch review.
• Transfer screening batches to appropriate locations and append POS pull chains to regulated screening batches.
• Process re-transmission requests and CCF fax requests.
• Maintain confidentiality of all client information and company data.
• Adhere to safety regulations and perform other duties as assigned.

Skills

Organizational skills

Verbal and written communication

Analysis and problem-solving

Attention to detail

Multitasking

Dependability

Independent work

Team player

Punctuality

Interpersonal communication

Education

High school diploma or equivalent

Job description

GENERAL STATEMENT OF RESPONSIBILITY:

Assist with clerical duties in Certifying Scientist Department.

ESSENTIAL FUNCTIONS:

• Coordinate paperwork flow between departments.
• Retrieve data for Certifier review.
• Organize data and Chain of Custody Forms (CCFs) for Certifier batch review.
• Transfer screening batches to appropriate locations and append POS pull chains to regulated screening batches.
• Process re-transmission requests.
• Process CCF fax requests.
• Keep work area neat and clean.
• Maintain and protect the confidentiality of all CRL, CRL subsidiaries, legal entities and client information.
• Be able to comply with all applicable federal, state, and local safety and health regulations that would apply to this job.

Other duties as assigned.

JOB QUALIFICATIONS:

EDUCATION:

High school diploma or equivalent.

EXPERIENCE:

Previous experience in an office or laboratory setting.

SKILLS & ABILITIES:

• Excellent organizational skills
• Good verbal and written communication
• Analysis and problem-solving abilities
• Attention to detail
• Ability to handle multiple tasks
• Follow through and dependability
• Work independently
• Team player and works well under pressure
• Ability to be at work and on time
• Ability and judgment to interact and communicate appropriately with other employees, clients and management

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable qualified individuals with disabilities to perform the essential functions.

The following physical attributes are required for this position:

• Regularly required to walk between departments
• Sitting for extended periods of time
• Repetitive use of hands, fingers, wrists, and elbows for operating a computer and telephone
• Reaching with hands and arms, and reaching above the shoulder
• Twisting
• Bending or stooping
• Squatting or crouching
• Kneeling
• Ability to regularly lift and move up to 50 pounds
• Must be able to “courier” CCFs and data from department to department.

EQUIPMENT:

PC; copier, printer, name stamps; date stamp; file cabinets; bankers boxes.

OTHER:

Overtime required to meet customer needs, to be determined daily. Weekend work as required according to workload.

The employer shall, in its discretion, modify or adjust this position to meet the company’s changing needs.

This job description is not a contract and may be adjusted as deemed appropriate in the employer’s sole discretion.

• denotes essential job function

An Equal Opportunity Employer

Pay Range

$15.50 - $28.00

Benefits for Full Time Employees:

• Medical, Dental, Vision
• Life/AD&D
• Supplemental Life/AD&D
• Section 125 FSA Plan
• 401(k)
• Short and Long-Term Disability
• Paid Time Off
• Holidays
• Tuition Reimbursement