Clerical Assistant - Auburn Senior Activity Center

City of Auburn (Washington); Auburn (WA); On-site; USD 38,000 - 52,000; Part time

Job summary

The City of Auburn is seeking a part-time Clerical Assistant at the Senior Activity Center. This role involves front desk reception, office work, and frequent public interaction, primarily Monday through Friday, 11:00 a.m. to 5:00 p.m. Ideal candidates should have a high school diploma, receptionist experience, and familiarity with Microsoft Office applications.

Qualifications

• High school diploma or equivalent required.
• Receptionist experience preferred.
• Knowledge of filing systems and Microsoft Office desired.

Responsibilities

• Answer telephones and interact with the public as the receptionist.
• Data entry and cashiering as needed.
• Perform recordkeeping and bookkeeping functions.

Skills

Receptionist experience

Knowledge of alpha/numeric filing systems

Microsoft Office experience

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Registration Software

Job description

Clerical Assistant - Auburn Senior Activity Center

Join to apply for the Clerical Assistant - Auburn Senior Activity Center role at City of Auburn (Washington)

Clerical Assistant - Auburn Senior Activity Center

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Join to apply for the Clerical Assistant - Auburn Senior Activity Center role at City of Auburn (Washington)

Position Details

• This position is opened until filled***
  
  

This is a part-time, non-benefited position in our Parks, Arts & Recreation Department that involves front desk reception and office work. Work duties include: frequent interaction with the public in person and on the telephone, and using the automated registration system to schedule, record and process class, athletic and facility registrations. In addition, employee will be answering questions and informing patrons of activities, classes and amenities available at the Senior Activity Center.

CLICK HERE to visit our website to view the variety of activities and programs we offer at the Senior Center.

Hours Of Work

The schedule is usually Monday through Friday 11:00 a.m. to 5:00 p.m. with a half hour lunch

Primary Duties

In This Role, You Will

• Work generally involves answering telephones and interacting with the public as the receptionist, photocopying materials; distributing mail; filing a variety of materials according to established department procedures; archiving material and physically moving boxes to appropriate area; and word processing or typing correspondence, reports and forms.
• Work assignments may involve data entry or cashiering; performing recordkeeping or more advanced bookkeeping functions; using computers for word processing, data entry and spreadsheet assignments.
• Deals tactfully and courteously with the public, co-workers, and other City employees, occasionally in difficult customer service situations.
  
  

Minimum Qualifications

What we are looking for:

• High school diploma or equivalent
  
  

We Would Love If You Have

• Receptionist experience
• Microsoft Office experience in a Windows environment
• Knowledge of alpha/numeric filing systems
• Experience with Microsoft Excel
  
  

Additional Information

RECRUITMENT PROCESS

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Team Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To learn more about the Inclusive Auburn initiative, please visit:

https://www.auburnwa.gov/InclusiveAuburn

This is a non-benefited position.

Temporary positions are not eligible to receive City benefits; however, WA Paid Sick Leave (WPSL) is issued at 0.025 hours per 40 hours worked, as required by law.

Employees in this classification may be eligible for WA State Paid Family Medical Leave dependent upon their qualifications and work history in WA State. Please see https://paidleave.wa.gov/ for more information.

Employees in this classification may also be eligible for PERS contributions, dependent upon their hours of work each month and their length of service. This is noted on the job announcement itself if it will apply to this position.

Please send any questions to [e-mail] regarding clarifications or questions about eligibility for any of the above.

01

Please Indicate Your Highest Level Of Education

• High School Diploma or GED
• Associate's Degree
• Bachelor's Degree
  
  

02

Are you willing and able to work Monday - Friday from 11:00 a.m. to 5:00 p.m.?

• Yes
• No
  
  

03

Please describe any experience you have working with Senior citizens.

04

List any training or educational courses you have taken, or certificates or degrees obtained (beyond high school level) or administrative functions!

05

Check your telephone experience gained from working in an office which had a volume of calls.

• Light
• Moderate
• Heavy
  
  

06

Please mark your level of skill with Microsoft Outlook.

• Beginner
• Intermediate
• Advanced
  
  

07

Please mark your level of skill with Microsoft Word.

• Beginner
• Intermediate
• Advanced
  
  

08

Please mark your level of skill with Microsoft Excel.

• Beginner
• Intermediate
• Advanced
  
  

09

Please mark your level of skill with Microsoft Teams.

• Beginner
• Intermediate
• Advanced
  
  

10

Please Indicate Your Experience With Registration Software

• Beginner
• Intermediate
• Advanced
  
  

11

What is your estimated typing speed?

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Government Administration

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