Clerical Assistant - Auburn Senior Activity Center

City of Auburn; Auburn (WA); On-site; USD 10,000 - 60,000; Part time

Job summary

Join the City of Auburn as a part-time front desk receptionist in the Parks, Arts & Recreation Department. This role involves frequent public interaction, handling registrations, and providing information about community programs. Ideal candidates will have a high school diploma and customer service experience, making this an excellent opportunity to contribute to the community.

Qualifications

• High school diploma or equivalent required.
• Receptionist experience is preferred.
• Knowledge of alpha/numeric filing systems.
• Experience in a customer service role is valuable.

Responsibilities

• Answer telephones and interact with the public.
• Perform data entry and assist with class and facility registrations.
• Maintain filing and archive materials according to established procedures.

Skills

Customer Service

Communication

Data Entry

Education

High school diploma or equivalent

Tools

Microsoft Office

Microsoft Excel

Job description

***This position is opened until filled***

This is a part-time, non-benefited position in our Parks, Arts & Recreation Department that involves front desk reception and office work. Work duties include: frequent interaction with the public in person and on the telephone, and using the automated registration system to schedule, record and process class, athletic and facility registrations. In addition, employee will be answering questions and informing patrons of activities, classes and amenities available at the Senior Activity Center.

CLICK HERE to visit our website to view the variety of activities and programs we offer at the Senior Center.

Hours of Work:
The schedule is usually Monday through Friday 11:00 a.m. to 5:00 p.m. with a half hour lunch

In this role, you will:

• Work generally involves answering telephones and interacting with the public as the receptionist, photocopying materials; distributing mail; filing a variety of materials according to established department procedures; archiving material and physically moving boxes to appropriate area; and word processing or typing correspondence, reports and forms.
• Work assignments may involve data entry or cashiering; performing recordkeeping or more advanced bookkeeping functions; using computers for word processing, data entry and spreadsheet assignments.
• Deals tactfully and courteously with the public, co-workers, and other City employees, occasionally in difficult customer service situations.

What we are looking for:

• High school diploma or equivalent

We would love if you have:

• Receptionist experience
• Microsoft Office experience in a Windows environment
• Knowledge of alpha/numeric filing systems
• Experience with Microsoft Excel

RECRUITMENT PROCESS
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Team Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To learn more about the Inclusive Auburninitiative, please visit:

https://www.auburnwa.gov/InclusiveAuburn