Clerical Assistant 3

Commonwealth-of-Pennsylvania; Ebensburg (Cambria County); On-site; USD 34,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania’s Ebensburg Center is seeking a Clerical Assistant 3 to support the Centralized Scheduling Office and residential operations. You will coordinate staffing, maintain records, and assist with daily coordination across all units, ensuring accuracy and timeliness in a 24/7 facility.

The role emphasizes attention to detail, strong organizational skills, and clear communication to help staff and supervisors manage schedules, overtime, and leave while upholding policy and

Qualifications

• One year as Clerical Assistant 2 or equivalent clerical experience.
• One year of moderately complex clerical experience.
• Equivalent combination of experience and training.

Responsibilities

• Staff Scheduling: Coordinate state and contracted staff schedules across shifts in a 24/7 facility.
• Record Management: Maintain accurate logs, overtime records, and time/attendance docs.
• Communication Support: Share schedule updates and respond to staffing issues.
• Leave Processing: Conduct vacation selection periods and manage seniority-based scheduling.
• Overtime Coordination: Apply overtime rules and track restrictions.
• Clerical Oversight: Assist with task assignment, accuracy reviews, and staff training.

Skills

Staff Scheduling

Record Keeping

Communication

Attention to detail

Time management

Job description

Join the Department of Human Services (DHS) at the Ebensburg Center as a Clerical Assistant 3 and make a meaningful impact each day. In this role, you help coordinate staffing, maintain essential documents, and support a large residential facility that operates around the clock. Your attention to detail and ability to manage complex information will strengthen daily operations for staff and supervisors. Become part of a team that depends on strong organization and clear communication.

Watch this video to see how you can make a difference at the Ebensburg Center!

This position supports the Centralized Scheduling Office by managing staffing details, maintaining accurate records, and assisting with daily coordination needs across all residential units. As a Clerical Assistant 3, you will perform the following duties:

• Staff Scheduling: Coordinate state and contracted staff schedules across all shifts in a residential facility operating every day of the year
• Record Management: Maintain accurate logs, reports, overtime records, and time and attendance documentation
• Communication Support: Share schedule updates with units and respond to staffing issues as they arise
• Leave Processing: Conduct vacation selection periods, complete documentation, and manage seniority based scheduling details
• Overtime Coordination: Apply overtime rules, track restrictions, and follow required procedures for voluntary and mandatory overtime
• Clerical Oversight: Assist with assigning work, reviewing tasks for accuracy, and training staff on office processes

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 10:30 PM to 6:30 AM, Wednesday - Sunday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.