Clerical Assistant - 201 Day

Hamilton County Department of Education; Tennessee; On-site; USD 32,000 - 52,000; Full time

Job summary

Hamilton County Schools is seeking a detail-oriented school clerk to support daily operations at Wallace S. Smith Elementary in Ooltewah, TN. The role emphasizes accurate data entry, attendance processing, enrollment records, and front-desk service to students, families, and staff.

You will collaborate with principals, counselors, teachers, and administrators to maintain orderly records, calendar events, and communications while ensuring compliance with district policies and procedures.

Qualifications

• Skills in communicating with students, faculty and staff.
• Strong clerical and data-entry abilities.
• Customer service and front-desk experience helpful.

Responsibilities

• Acts in a professional, respectful, and welcoming manner at all times.
• Provides clerical support for the assigned school; processes a variety of documentation.
• Maintains appointment calendars and schedules meetings, appointments, training sessions, or other activities.
• Opens/screens mail; types, edits, or proofreads correspondence.
• Performs customer service functions; answers telephone calls, greets visitors, and assists individuals at front counter.

Skills

Communication

Clerical skills

Data entry

Customer service

Job description

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Learn more about working for Hamilton County Schools at careers.hcde.org and get to know us and our strategic plan, Opportunity 2030.

The purpose of this job is to perform clerical work associated with processing information/documentation in support of an assigned school.

Wallace S. Smith Elementary is a K-5 school located in Ooltewah, TN, just outside of Chattanooga. We are a diverse and high performing school that offers a sense of family and provides a nurturing environment for students. Many extracurricular activities are available for students and teachers such as: science olympiad, student leadership, school musical, sports, news team, flag team, and safety patrol. Our school offers many leadership opportunities for students and teachers. Teachers from our school have gone on to be principals, assistant principals, district curriculum specialists and instructional coaches.

We Are Looking For Positive, Energetic Educators To Join Our Team. When You Join Us, You Will Be Part a School Community That Is a Professional Learning Community. Our Ideal Teaching Candidates

• Are skilled at communicating with students, faculty and staff
• Provide standards-driven instruction
• Encourage student engagement
• Work collaboratively with grade level team members, coaches and administration
• Are transparent regarding their teaching practice and willing to collaborate regarding instruction and data
• Continuously look for ways to assist students who have and have not yet mastered content
• Are willing to think outside the box

Responsibilities

• Acts in a professional, respectful, and welcoming manner at all times.
• Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
• Provides clerical support for the assigned school; processes a variety of documentation associated with department operations within designated timeframes and per established procedures.
• Provides clerical support for school principal, assistant principal, counselors, teachers, and other staff; maintains appointment calendars and schedules meetings, appointments, training sessions, or other activities; opens/screens mail; types, edits, or proofreads correspondence.
• Performs customer service functions; answers telephone calls, greets visitors, and assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding school programs, activities, procedures, forms, fees, or other issues; responds to routine questions/complaints and initiates problem resolution.
• Processes documentation pertaining to student attendance; enters attendance data; produces daily attendance reports and distributes to teachers; signs in late students and distributes tardy slips; contacts parents to verify absences; reviews doctors’ notes or other proof of medical absences; maintains student attendance, tardiness, delinquency, suspension, and dismissal records; prepares social worker referrals for excessive absence/tardiness.
• Processes documentation pertaining to student enrollment activities; processes student registrations, withdrawals, and transfers; corrects/updates data as appropriate; makes copies of student records for transfer to other schools; requests transfer of student records from other schools.
• Processes documentation pertaining to student records; maintains database of student records; maintains class schedules, report cards, progress reports, and other documentation in student records; locates and disseminates files as requested by authorized individuals, according to policy.
• Assists with monitoring of students during lunches, school arrival/departure times, or at other events/activities.
• Assists with bookstore operations; ensures adequate inventory levels and initiates purchase requisitions; conducts sale of items from bookstore to students, parents, or others; balances daily receipts and maintains records of revenues.
• Copies and distributes school calendars; assists in maintaining schedules and calendar of events for faculty, staff, and other personnel.
• Processes documentation and enters information pertaining to free/reduced lunch program; explains program to parents; receives applications and forwards to appropriate personnel.
• Monitors inventory of department supplies and forms; ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.
• Processes incoming/outgoing mail; sorts, organizes, opens, and/or distributes incoming mail; prepares outgoing mail for pickup.
• Receives various forms, reports, and correspondence; forwards or retains as appropriate.
• Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, desktop publishing, e-mail, Internet, or other programs.
• Performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides assistance/support with operation of computers or office equipment as needed.
• Maintains file system of various files/records; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents.
• Performs general/clerical tasks, which may include making copies, distributing forms/documentation, sending/receiving faxes, filing documentation, updating department manuals/documentation, or updating bulletin boards.
• Communicates with supervisor, employees, other departments, school system officials, school officials/staff, teachers, parents, students,