Clerical Assistant 2 - Danville State Hospital

Commonwealth of Pennsylvania; Danville (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

The Commonwealth of Pennsylvania's Department of Human Services is seeking a Clerical Assistant 2 to support the Chief Social Rehabilitative Executive and SRS departments. You will help maintain records, coordinate schedules, and prepare reports, contributing to service delivery across the agency.

This full-time role operates 8:00 AM–4:00 PM, Monday through Friday, with a 30-minute lunch. Telework is not available, and PA residency is required.

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration).
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Gather CSP assessments, attend meetings, document outcomes, file materials, and maintain related records
• Update Treatment Team Schedules and provide them to counties and staff
• Provide clerical assistance to CSRE and SRS departments and prepare reports when requested
• Receive calls, relay messages, and update staff availability information each morning
• Take notes during leadership meetings and transcribe minutes and correspondence
• Type forms, maintain supplies, update booklets, and support electronic health record tasks

Skills

Six months as Clerical Assistant 1

Education

Graduation from high school

Job description

The Clerical Assistant 2 role with the Department of Human Services offers a chance to support many meaningful programs across the agency. This position allows you to grow your skills while helping teams that directly support individuals and communities. You will join a workplace that values teamwork, accuracy, and positive communication. The Department of Human Services welcomes motivated individuals who want to make a difference every day.

This position provides clerical support for the Chief Social Rehabilitative Executive's (CSRE) and several Social and Rehabilitative Services (SRS) departments and helps maintain accurate records and communication across the agency.

As a Clerical Assistant 2, you will perform the following duties:

• CSP Documentation: Gather CSP assessments, attend meetings, document outcomes, file materials, and maintain related records
• Schedule Management: Update Treatment Team Schedules and provide them to counties and staff
• Department Support: Provide clerical assistance to CSRE and SRS departments and prepare reports when requested
• Communication Handling: Receive calls, relay messages, and update staff availability information each morning
• Meeting Preparation: Take notes during leadership meetings and transcribe minutes and correspondence
• Records Maintenance: Type forms, maintain supplies, update booklets, and support electronic health record tasks

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel - no
• May change based on operational needs.
• FREE PARKING!
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.