Clerical Assistant 2 (1st Shift) - Warren State Hospital

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Free Parking

Excellent benefits

Career advancement opportunities

Job summary

The Commonwealth of Pennsylvania, Department of Human Services, is seeking a Clerical Assistant 2 at Warren State Hospital to provide clerical support for medical and psychiatric operations and coordinate with multiple units. You will manage scheduling, records, contracts with medical specialists, and everyday administrative tasks while upholding confidentiality and professional communication.

The role offers full-time hours, a daytime schedule, and benefits.

Qualifications

• Six months as a Clerical Assistant 1 or an equivalent role.
• Graduation from high school or equivalent.
• An equivalent combination of experience and training.

Responsibilities

• Medical Coordination: manage schedules, gather records, arrange appointments.
• Record Management: handle confidential documents and logs.
• Contract Support: assist in preparing and monitoring service contracts.
• Communication Duties: coordinate with staff, families, and providers.
• Administrative Tasks: organize mail, documents, travel, and supplies.

Skills

Clerical experience

Communication skills

Record handling

Education

High school diploma

Equivalent combination of experience and training

Job description

THE POSITION

As a Clerical Assistant 2 with the Department of Human Services, you will be part of a team that supports essential medical services. This role offers daily challenges and the chance to build strong organizational and communication skills. Your efforts help keep the office running smoothly and allows staff to stay focused on their mission. Consider taking a career that provides a meaningful opportunity to support a team that works to improve lives.

DESCRIPTION OF WORK

This position provides clerical support for medical and psychiatric operations as well as helps manage important tasks that keep the Warren State Hospital running. The role involves communication, scheduling, record handling, and coordination with many units inside and outside the facility. As a Clerical Assistant 2, you will perform the following duties:

• Medical Coordination: Support medical staff by managing schedules, gathering records, and arranging appointments with outside providers
• Record Management: Handle confidential medical documents, maintain accurate logs, and track essential reports across departments
• Contract Support: Assist in preparing and monitoring service contracts with medical specialists and agencies
• Communication Duties: Work with staff, families, and outside providers to coordinate services and relay information
• Administrative Tasks: Organize mail, prepare documents, manage travel arrangements, update manuals, and complete supply requisitions

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel as needed
• Free Parking
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.