Clerical Assistant 2 (1st Shift) - Selinsgrove Center

Commonwealth of Pennsylvania; Selinsgrove (Snyder County); On-site; USD 31,000 - 42,000; Full time

Job summary

Commonwealth of Pennsylvania, at Selinsgrove Center, seeks a Clerical Assistant 2 to support multiple departments with clerical tasks, document preparation, records maintenance, and meeting support. The role offers 37.5 hours per week, typically 8:00 AM–4:00 PM, with paid leave and holidays, and no telework option.

The starting annual salary is $36,831, withBenefits and career advancement opportunities within the Department of Human Services.

Qualifications

• Six months as Clerical Assistant 1 or high school diploma or equivalent.
• Must meet PA residency requirements.
• Medical examination required after conditional offer.
• Satisfactory criminal history checks required (PA State Police and FBI).
• Veterans' employment preferences may apply under state law.

Responsibilities

• Screen visitors, phone calls, and direct items or people to the correct department.
• Prepare reports, letters, agendas and vouchers using computer programs.
• Input SRM orders for needed supplies and routine APR requests.
• Take meeting minutes, transcribe notes and distribute information to staff.
• Record staff time, review attendance sheets, and prepare TK5 forms as changes occur.
• Review work orders, report emergency repairs, and input requests into the facility system.
• File employee performance reviews and maintain demographic information.
• Sort incoming mail, weigh outgoing mail, and apply postage and tracking.

Education

High school diploma

Job description

As a Clerical Assistant 2 with the Department of Human Services at Selinsgrove Center you will be given an opportunity to be a part of a meaningful way to support many departments across the facility. This role gives you the chance to help staff stay organized and keep important information flowing smoothly. Each day brings new tasks that let you use your strengths and grow your skills.

Join a dedicated team that values reliable support and positive teamwork.

Watch this video to see how you can make a difference at the Selinsgrove Center!

This position supports several departments within Selinsgrove Center by completing clerical tasks that keep information organized and workflows moving. The role involves preparing documents, assisting staff and maintaining accurate records for daily operations.

As a Clerical Assistant 2, you will perform the following duties:

• Visitor and Call Screening: Screen visitors, phone calls and incoming mail and direct items or people to the correct department
• Document Preparation: Use computer programs to create reports, letters, agendas and vouchers while keeping all information neat and confidential
• Supply Requests: Take inventory and input SRM orders for needed food, office or housekeeping supplies and routine APR requests
• Meeting Support: Take meeting minutes, transcribe notes and distribute information to appropriate staff
• Timekeeping Tasks: Record staff time, review attendance sheets for accuracy and prepare TK5 forms when changes occur
• Maintenance Coordination: Review work orders, report emergency repairs and input requests into the facility system
• Record Management: File employee performance reviews, maintain demographic information and keep department files organized
• Mail Room Duties: Sort incoming mail, weigh outgoing mail and apply postage and tracking as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Travel and overtime as needed
• Free Parking!
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.