Clerical Assistant 2

Commonwealth-of-Pennsylvania; Coal Center (Washington County); Hybrid; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania’s Department of Environmental Protection seeks a Clerical Assistant 2 in the California District Mining Office to support environmental programs by preparing documents, maintaining records, and organizing information.

The role includes data entry, case logging, mail handling, and assisting the public with test kits and map purchases, with 37.5 hours weekly and telework up to two days.

Qualifications

• Six months as Clerical Assistant 1 or equivalent.
• High school diploma or equivalent.
• Equivalent combination of experience and training.

Responsibilities

• Document Processing: Type correspondence, reports and statistical materials and review work for accuracy.
• Case Logging: Record water loss, damage claims and other information in BUMIS and track updates in spreadsheets.
• Data Entry: Enter notes, updates and notifications into required systems and maintain accurate records.
• Visitor Assistance: Greet office visitors, answer calls and direct individuals to appropriate staff.
• Mail Handling: Sort, prepare and log incoming and outgoing mail and monitor postage levels.
• Public Transactions: Prepare invoices, issue receipts and assist the public with test kits and map purchases.

Education

High school diploma or equivalent

Job description

As a Clerical Assistant 2 with the Department of Environmental Protection, California District Mining Office, you support essential environmental programs that keep operations running efficiently. This position offers a meaningful way to build your skills while helping staff complete important work. You can help maintain clear records and make sure information is processed correctly. Be part of a team committed to protecting land, water, and public safety.

This role provides clerical support for multiple environmental protection programs by preparing documents, maintaining records, and organizing information. It helps ensure accurate processing, strong communication, and smooth daily operations. As a Clerical Assistant 2, you will perform the following duties:

• Document Processing: Type correspondence, reports and statistical materials and review work for accuracy
• Case Logging: Record water loss, damage claims and other information in BUMIS and track updates in spreadsheets
• Data Entry: Enter notes, updates and notifications into required systems and maintain accurate records
• Visitor Assistance: Greet office visitors, answer calls and direct individuals to appropriate staff
• Mail Handling: Sort, prepare and log incoming and outgoing mail and monitor postage levels
• Public Transactions: Prepare invoices, issue receipts and assist the public with test kits and map purchases

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Coal Center, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

• Your score is valid for this specific posting only.

• You must provide complete and accurate information or:

• your score may be lower than deserved.

• you may be disqualified.

• You may only apply/test once for this posting.

• Your results will be provided via email.