Clerical Assistant

IN Auditor of State; Pendleton (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, vision and dental plans

Wellness Rewards Program

Health Savings Account (HSA)

Pension plan options

Paid time off and holidays

Education Reimbursement

Job summary

Pendleton Correctional Facility, operated by the State of Indiana, seeks a Clerical Assistant to support the facility packet room, records, electronic filing, and classification notifications. You will join a dedicated team providing reliable office support across a correctional environment.

A High School Diploma or equivalent is required; a degree is not needed. Competitive benefits and opportunities are highlighted in the role description.

Qualifications

• High School Diploma or High School Equivalency is required.
• Ability to perform essential functions with or without reasonable accommodation.
• Experience with general office tasks and clerical procedures.
• Strong communication and organizational skills are essential.

Responsibilities

• Supports daily operations by performing general office tasks.
• Greets visitors and directs them to the appropriate person according to need.
• Answers telephones; takes messages or transfers calls.
• Opens, sorts, and routes incoming mail and correspondence; prepares outgoing mail.
• Operates office machines and personal computers.
• Maintains and organizes office files.
• Delivers messages and runs errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

Skills

General office functions

Organizational skills

Attention to detail

Active listening

Effective written and verbal skills

Customer service

Ability to work independently

Ability to prioritize tasks

Education

High School Diploma or High School Equivalency (HSE)

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Pendleton Correctional Facility

Pendleton Correctional Facility is a maximum‑security facility located in Pendleton, Indiana, housing incarcerated adult males. The facility also operates an adjacent minimum‑security dormitory. While the campus has historic origins, it includes updated housing units and medical areas that support modern correctional operations. Incarcerated individuals can participate in educational programs, GED preparation, and literacy courses. Additional opportunities include substance abuse treatment, parenting courses, and vocational training in auto body repair and printing. Staff emphasize safety, accountability, and skill development.

Role Overview

As a Clerical Assistant, you will be responsible for all duties and responsibilities associated with the facility packet room, record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position. The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.

Salary

The salary for this position traditionally starts at $27,638.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life

The essential functions of this role are as follows:

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) is required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail].