Clerical Assistant

YAI; New York (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

YAI is seeking a 9-5, Monday through Friday administrative assistant in New York to support daily office operations. The role emphasizes accurate data entry, organized filing, and proficient use of MS Word, Excel, and Outlook.

You will handle phone and email inquiries, manage logs, and assist with billing-related tasks for Medicaid/related processes as needed. Qualified applicants will have a high school diploma and strong attention to detail.

Qualifications

• High School Diploma required; college degree preferred but not required.
• Ability to read, write and sort documents using designated filing criteria.
• Ability to perform basic office duties using related equipment (scanner, shredder, phone, computer, etc.)

Responsibilities

• Assist TEAM with organizing data, managing all office related items, handling routine administrative support tasks
• Know how to use programs like Microsoft Suite Word, Excel, Outlook for typing, spreadsheets, and emails
• Input numbers, client details and logs in databases with high attention and detail
• Answer and direct phone calls and/or respond to or direct emails
• Organize and maintain both physical paper and digital filing systems for easy retrieval
• May write or enter data on forms, logs and/or in electronic systems
• Track deadlines to keep client cases active
• Handle incoming and outgoing mail, order office supplies and operate equipment like printers and scanners
• Performs all other duties, as assigned

Skills

Office organization

Data entry accuracy

Communication skills

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Key/Essential Functions & Responsibilities

• Assist TEAM with organizing data, managing all office related items, handling routine administrative support tasks
• Knowing how to use programs like Microsoft (Suite) Word, Excel, Outlook for typing, spreadsheets, and emails.
• Accurately input numbers, client details and logs in databases with high attention and detail.
• Answers and directs phone calls and/or responds to or directs emails.
• Organizing and maintaining both physical paper and digital filing systems for easy retrieval
• May write or enter data on forms, logs and/or in electronic systems.
• Tracking deadlines to keep client cases active
• Handling incoming and outgoing mail, ordering office supplies and operating equipment like printers and scanners
• Performs all other duties, as assigned.

Minimum Qualification Requirements

including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.)

• High School Diploma required (college degree preferred but not required).
• Ability to read, write and sort documents using letters, dates and/or other designated filing criteria
• Ability to perform basic office duties using related equipment (scanner, shredder, phone, computer, etc.)

Preferred Qualification Requirements (desired Requirements Beyond MQRs Above)

• Previous experience with medical billing and systems, specifically billing for services received by individuals with I/DD in assigned state of operations (NY or NJ)
• Previous experience processing or completing applications for Medicaid and Social Security benefits or entitlements.

Schedule Monday to Friday 9am to 5pm

Pay rate range $18.00 to $20.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. YAI is an Equal Opportunity Employer.

To ensure fairness, safeguard transparency, and promote an equitable workforce environment, YAI Network prohibits the practice of nepotism in the workforce and hiring process.