Clerical Assistant

US Lawns; Manchester, Northern (CT, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Life Insurance

Paid Holidays

Annual Leave

Job summary

The Town of Manchester is seeking a detail-oriented clerical worker to support the department with data entry, billing, and recordkeeping. The role includes cash handling, form preparation, and basic payroll entry under direct supervision.

The position operates on a two-week rotating schedule and requires good interpersonal skills, reliability, and the ability to interact professionally with staff and the public. Training and a strong office background are preferred.

Qualifications

• High school diploma or equivalent with 2 years of clerical experience.
• Experience performing diversified clerical tasks in an office setting.
• Ability to handle cash and enter data accurately.

Responsibilities

• Provide clerical support by typing, calculating, inputting data, and handling payments.
• Prepare forms, invoices, vouchers, and pay bills; maintain records.
• Enter payroll data and maintain filing systems; train other employees.
• Prepare meeting agendas and distribute minutes; manage forms inventory.
• Coordinate staff meetings and answer phone; escalate policy questions to supervisor.
• Operate department equipment; classify materials into database system.
• Perform other duties as required.

Skills

Attention to detail

Customer service

Data entry

Cash handling

Computer literacy

Interpersonal skills

Clerical tasks

Education

High school diploma

Tools

Database system

Calculator

Typewriter

Copier

Fax

Job description

Job Description

NATURE OF WORK

Under direct instruction, will be responsible for performing diversified clerical tasks that frequently require judgment in selection and interpretation of data.

This position rotates on a two-week schedule as follows:

Week 1: Monday through Friday-8 hours per day; Saturday-Off

Week 2: Monday-Off; Tuesday through Saturday-8 hours per day

ESSENTIAL JOB FUNCTIONS

Provides clerical support to the department by typing, calculating, inputting data, answering correspondence, collecting fees, and cash from the public.

Prepare forms such as purchase requisitions, invoices and vouchers, pay bills, compiles records and reports. May enter the department's payroll, maintain filing and recordkeeping systems, and train other employees.

Prepare agendas for meetings, takes and distribute minutes. Maintains inventory of all forms and supplies and procures same as needed.

Assist the supervisor in the evaluation of current forms and programs and in coordinating staff meetings; answer telephone, resolve questions, refer those with policy implications to the supervisor.

OTHER JOB FUNCTIONS

Operate equipment unique to the department. May identify different materials in order to classify and input them correctly into the database system.

Performs other duties as required.

DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES

Ability to exercise caution and tact; sensitive to the needs of clients and the public.

Knowledge of clerical and some administrative tasks includes preparing reports, greeting the public, answering questions, and entering data into the computer.

Ability to handle cash and negotiable instruments if necessary.

Ability to use computer, printer, fax, and copier.

Ability to follow general instructions and direction.

Knowledge of department and Town practices.

Ability to establish and maintain effective working relationships with other employees and the public.

PHYSICAL AND MENTAL EFFORT/ENVIRONMENTAL AND WORKING CONDITIONS

Must be mobile and able to push, pull, and lift objects less than 20 pounds. Able to sit for prolonged periods. Able to perform manipulative tasks such as writing, collating, using a calculator, and skills which require hand-eye coordination, such as using a typewriter and computer.

PHYSICAL AND MENTAL EFFORT/ENVIRONMENTAL AND WORKING CONDITIONS

Must be able to see objects closely, as in typing or reading a document. Able to hear normal sounds with background noise, distinguish voice patterns, and communicate through speech, as in using a telephone.

Must be able to concentrate on fine details with constant interruption, attend to tasks for 45–60 minutes at a time, and remember multiple assignments given over long periods of time.

Must be able to relate to several ideas at a time, understand the concepts behind ideas, and relate to the theories behind related concepts.

Ability to work in a professional manner with co-workers, supervisors, customers, and the public at large.

May be exposed to dust, fluctuations in inside temperatures and electro-magnetic radiation as in computer screens.

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school or equivalent plus two (2) years of experience in an office setting performing diversified clerical tasks.

THE ABOVE DESCRIPTION IS ILLUSTRATIVE. IT IS INTENDED AS A GUIDE FOR PERSONNEL ACTIONS AND MUST NOT BE TAKEN AS A COMPLETE ITEMIZATION OF ALL FACETS OF ANY JOB.

Company Description

The Town of Manchester is a vibrant and diverse community with an array of public services that reflect a set of values shared by its residents and leaders committed to bringing Manchester into the 21st century as an up-and-coming community that cares about its residents, its children, its schools and parks, its roads and utilities, and the health and safety of the Manchester Community.

Town of Manchester’s employees are essential to the town’s ability to provide quality services to the community. It is our goal to attract a diverse, and well-qualified workforce that are representative of our residents to bring their experience and expertise to join our team.

Come take a look at what is happening in the Town of Manchester https://www.youtube.com/@manchestercttown

Benefits

• Medical Insurance
• Dental Insurance
• Life Insurance
• Voluntary Vision Insurance
• 14-Paid Holidays
• Alternative Workweek Schedule Eligible
• Sick Time
• Annual Leave
• Paid Parental Leave
• Defined Contribution Plan with 6% employer match
• Tuition Reimbursement & loan repayment assistance
• Access to fitness center
• The Town of Manchester is an eligible Public Service Loan Forgiveness (PSLF) employer.