Clerical and Administrative Specialist

nsmg; Lakewood (WA); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with Employer Matching

Job summary

NorthStar Memorial Group is seeking a Clerical and Administrative Specialist at Mountain View Funeral Home in Lakewood, WA. The role focuses on seamless operations across the client family life cycle, from initial meetings to final arrangements, serving as a cornerstone for client family support.

Responsibilities include maintaining master files, reviewing contracts, handling high-volume calls, processing invoices, and assisting with material orders for leadership.

Qualifications

• 1+ years of administrative support experience.
• Proficient with Windows OS and MS Word/Excel.
• Strong communication and organizational skills.
• Valid driver's license.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS).
• Review contracts and agreements for accuracy, completeness, and compliance with company policies.
• Operate a telephone system handling a large call volume.
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department.
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Skills

Administrative support

Team collaboration

Professional communication

Driver's license

Windows

MS Word

MS Excel

HMIS

Education

High School Diploma or equivalent

Tools

HMIS

MS Word

MS Excel

Windows

Job description

NorthStar Memorial Group is seeking a Clerical and Administrative Specialist at Mountain View Funeral Home in Lakewood, WA. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
• Review contracts and agreements for accuracy, completeness, and compliance with company policies.
• Operate a telephone system handling a large call volume
• Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
• Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.

Qualifications

• 1+ years of administrative support experience
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• Ability to work well in a team-based environment
• Ability to learn new software and conduct new tasks
• Professional communication and organizational skills
• Valid driver's license
• High School Diploma or equivalent

Compensation of $18-19/hr.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with Employer Matching

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.