Cleared Senior/Principal Administrative Support - Program and Project Coordination

Sandia National Laboratories; New Mexico; On-site; USD 48,500 - 89,000; Full time

Job summary

Sandia National Laboratories in Albuquerque, NM is seeking a Cleared Senior/Principal Administrative Support to facilitate program and project coordination within Center 6350. The role engages with staff, management, and customers at multiple levels to improve processes and solve problems.

You will coordinate onboarding, meetings, travel, and reports, supporting multiple projects with the business team. A DOE Q-level clearance and strong Excel/Office skills are required; SIPP and SharePoint

Qualifications

• Bachelor's diploma plus five years of related experience or equivalent combination.
• Experience coordinating business activities for complex research projects.
• Experience supporting customer visits and interactions.
• Strong MS Excel and Office knowledge.
• DOE Q-level and SCI security clearance required.

Responsibilities

• Coordinate project onboarding programs and meetings.
• Assist with minutes, distribution, and communications for entity accounts.
• Plan and coordinate customer visits, travel, and events.
• Provide administrative support across multiple projects with the business team.
• Develop and refine processes to improve workflow.

Skills

Microsoft Excel

Microsoft Office

Communication skills

Attention to detail

Independent worker

Education

Bachelor's degree

Tools

SharePoint

Job description

Cleared Senior/Principal Administrative Support - Program and Project Coordination

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

Extraordinary co-workers

Some of the best tools, equipment, and research facilities in the world

Career advancement and enrichment opportunities

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like:

We seek a skilled and adaptable General Business Management Administrative Support professional to facilitate program coordination. This role involves direct engagement with projects in Center 6350 where you will interact with staff and management and customers at various levels. You will also collaborate with team members to enhance processes and creatively solve problems.

On any given day, you may be called upon to:

Coordinate project-related on-boarding programs.

Support communication initiatives by assisting with meeting minutes and distribution, manage entity account communications and metagroups, etc.

Plan and coordinate project-related meetings and events, ensuring alignment with programmatic goals.

Plan and coordinate customer interactions, visits and travel.

Provide administrative support on the behalf of multiple projects in conjunction with the business team.

Help organize program-specific training sessions and workshops, including scheduling and logistics.

Compile and generate reports, timelines, tables, and graphs; review status of projects and budgets; and create and maintain project/team presentations.

Independently, or with guidance, manage multiple priorities and projects, and produce quality results that meet tight deadlines.

Collaborate/coordinate with management, project leadership, other administrative and technical staff from internal and external organizations on various tasks.

Design processes to enhance workflow.

Salary Range:

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

Bachelor's diploma plus five (5) years of directly related experience; or equivalent combination of education and experience.

Experience coordinating business activities for complex research and development projects.

Experience working on SIPP projects.

Experience supporting customer visits and interactions.

Strong working knowledge of Microsoft Excel, as well as other Microsoft Office Products.

Active DOE Q-level and SCI security clearance.

Qualifications We Desire:

Experience managing SharePoint sites, web pages, or other related software tools.

Strong verbal and written communication skills, to include light editing and document formatting.

Excellent attention to detail and an ability to work at a very focused and tactical level as well as a broader, more strategic level.

Ability to work independently, or with some guidance, organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.

Experience as a TEDs Administrator.

Experience with Enterprise Person.

Fully versed in the Microsoft suite of business tools.

About Our Team:

6353 provides Space Warfighting mission analysis, mission engineering and prototyping, focused on Space Control and Space Cyber capabilities. 6353's focus is on expanding capabilities and analysis tools to provide Technical Risk Reduction, Decision Support and Operational planning support to Space Warfighters across the National Security Space enterprise. We nurture strategic partnerships across the National Laboratories complex, with various government agencies, universities, and industry partners operating and supporting space missions.

Posting Duration:

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Position requires a Department of Energy (DOE) SCI security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance and SCI access, both of which require US citizenship. SCI access may also require a polygraph examination. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain these levels of access may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.