Senior/Principal Administrative Support Assistant: W80-4 and W80-5 Systems PM Team, Onsite

Sandia National Laboratories; Albuquerque (NM); In loco; USD 49.000 - 89.000; Tempo pieno

Descrizione del lavoro

Sandia National Laboratories is seeking an Administrative Support Assistant to provide critical, detail-oriented support for deadline-driven programs in Albuquerque, NM. You will collaborate across program teams, coordinate schedules, and manage project tools to ensure efficient operations and accurate reporting.

The role requires strong MS Office skills, experience with scheduling and cost-control tools, and the ability to work onsite.

Competenze

• High school diploma plus five or more years of directly relevant experience.
• Experience with Microsoft Office Suite, including Outlook, Word, Excel, Teams, SharePoint and/or PowerPoint.
• Experience supporting a Nuclear Deterrence program.
• Active DOE Q-level security clearance or equivalent DOD Top Secret level security clearance.

Mansioni

• Complete month-end processing of integrated site schedules.
• Provide administrative ownership of P6, Cobra, Empower licenses and access.
• Gather information for KPI.
• Track System PM actions and communicate status updates.
• Pull NIMS milestones and hardware status from P6.
• Pull/Prepare financial reporting data files (Deltek Cobra/Oracle ARC Semantic).
• Help drive reporting efficiencies (rewrite/revise job aids, transition reports to PowerBI Cloud).
• Assist in managing/responding to EV ticket submissions/automation maintenance.

Conoscenze

MS Office Suite

Outlook

Word

Excel

Teams

SharePoint

PowerPoint

Formazione

High school diploma + 5 years experience

Bachelor's degree in relevant field + 2+ years experience

Strumenti

Power BI

Confluence

Deltek Cobra

Oracle ARC Semantic

P6 scheduling

Descrizione del lavoro

Job ID: 699621

Location: Albuquerque, NM

Full-Time

Regular

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

We are seeking an enthusiastic and detail-oriented administrative professional (job title: Administrative Support Assistant) ready to take on new challenges providing support for our fast-paced, high-impact . You will work independently as an integrated member of the program and as a key member of the W80-4/W80-5 Systems PM teams.

You will interact daily with Project Planning & Control Specialist (PPCS) systems teams, technical teams, as you provide consistent, comprehensive support for mission needs at both the Livermore and Albuquerque sites. You will work collaboratively with your program leads to ensure understanding of priorities and execution of multiple tasks as well as general administrative support activities.

If you excel in collaborative environments, enjoy solving challenging problems, and thrive in roles where your work directly shapes program direction, this position will be an exciting fit.

On any given day, you may be called on to:

• Complete month-end processing of integrated site schedules
• Provide administrative ownership of P6, Cobra, Empower licenses and access
• Gather information for Key Performance Indicators (KPI)
• Track System PM actions and communicate status updates
• Pull NIMS milestones and hardware status from P6
• Pull/Prepare financial reporting data files (Deltek Cobra/Oracle ARC Semantic)
• Help drive reporting efficiencies (rewriting/revising job aids, transitioning files/reports to PowerBI Cloud, archival of OBE reports, etc.)
• Assist in managing/responding to Earned Value (EV) ticket submissions/automation maintenance

Due to the nature of the work, the selected applicant must be able to work 100% onsite in Albuquerque, NM.

Applicants on this requisition may be interviewed by multiple organizations at Sandia National Laboratories.

Salary Range

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus five or more years of directly relevant experience
• Experience with Microsoft Office Suite, including Outlook, Word, Excel, Teams, SharePoint and/or PowerPoint
• Experience supporting a Nuclear Deterrence program
• Active DOE Q-level security clearance or equivalent DOD Top Secret level security clearance

Qualifications We Desire

• Bachelor's degree in relevant field plus two or more years of experience
• Experience using Power BI
• Experience with Confluence
• Experience working with Sandia Financial and Earned Value Tools (Deltek Cobra/Oracle ARC Semantic)
• Experience working with P6 scheduling software
• Proven ability to thrive in a team environment and effectively interact with all levels of internal and external personnel, including management
• Strong organizational skills with the ability to prioritize and complete multiple tasks independently, often under tight deadlines and competing priorities
• Proactive problem-solving skills and a willingness to troubleshoot challenges with a customer service-oriented mindset
• Excellent written and verbal communication skills

About Our Team

Our groups (within 8580) are comprised of Project Planning & Controls Specialists who support CA Stockpile Systems and Component Engineering for Sandia's Nuclear Deterrence (ND) Portfolio. The ND Programs are responsible for assuring the safety, reliability and security of U.S. nuclear weapons, enabling the defense of our nation through our nuclear strategic deterrent.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.