Claims Intake Specialist

Orion180 Insurance Services LLC; Irving (TX); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Tuition assistance

Job summary

Orion180 Insurance Services LLC in Irving, TX seeks a Claims Intake Specialist to be the first point of contact for policyholders, ensuring fast, accurate claim reporting with compassionate service.

You will input details into multiple systems, route documents, and maintain files while coordinating with adjusters and internal teams to ensure smooth handoffs and excellent customer experiences.

Qualifications

• High School Diploma or equivalent required.
• Experience in a claims environment or call center preferred.
• Ability to manage 40–60 inbound calls daily with empathy.
• Proficiency with Microsoft Office and multiple systems.
• Familiarity with insurance terminology is a plus.
• Strong written and verbal communication in stressful situations.

Responsibilities

• Serve as the first point of contact for policyholders.
• Input claim details into multiple systems and route documents.
• Maintain accurate claim files and respond to inquiries.
• Provide exceptional customer service and build trust with clients and agents.
• Coordinate with adjusters and internal departments for smooth handoffs.

Skills

Empathy

Communication

Multilingual

Problem solving

Education

High School Diploma

Tools

MS Word

MS Excel

Outlook

CRM systems

Job description

Claims Intake Specialist

Orion180 Insurance Services LLC Irving, Texas, United States

About this position

CITON Claims Solutions,stands out as a leading provider of claim management and administration services tailored specifically for insurance companies. We pride ourselves on deliveringefficient and innovative solutionsthat cater to the unique needs of each client. Our dedicated team of experts, equipped with cutting-edge technology, ensuresseamless processes, accurate assessments, and prompt resolutions, providing unparalleled value and peace of mind to our clients.

CITON Claims Solutions is proud to call two vibrant cities home. Our headquarters on Florida’s stunning Space Coast in Melbourne offers an exceptional quality of life, with affordable housing, excellent transportation, and close proximity to major cities like Orlando, Tampa, and Miami. Our Irving, Texas location places us in a dynamic center of culture, business, and entertainment, keeping us deeply connected to innovation and growth.

Join Our Team as a Claims Intake Specialist!

Are you an empathetic communicator with a passion for helping others and delivering top-tier service? We’re seeking a Claims Intake Specialist to join our growing team. In this role, you’ll serve as the first point of contact for policyholders during their time of need ensuring claims are reported quickly, accurately, and with care. You’ll play a key part in supporting our claim processes, coordinating with adjusters, and maintaining effective communication to ensure seamless customer experience.

WHAT YOU’LL DO:

• First Point of Contact: Manage 40–60 inbound calls per day from policyholders, capturing critical claim information while offering empathy and reassurance.


• Claims Administration: Input claim details into multiple systems, process and route documents, manage incoming mail, and maintain accurate claim files.


• Customer Support Excellence: Build trust through effective communication and professionalism, fostering long-term relationships with customers, agents, and managing general agents.


• Team Collaboration: Coordinate with adjusters and internal departments to ensure smooth handoffs, timely updates, and complete documentation.


• Adapt and Assist: Stay flexible to support various shifts and departments as needed, responding efficiently to changing workloads or priorities.

WHAT WE’RE LOOKING FOR:

• Education: High School Diploma or equivalent required.


• Experience: Prior experience in a claims environment, specifically first notice of loss or call center operations.


• Customer Focus: Demonstrated ability to provide empathy, clarity, and understanding during high-stress or emotional situations.


• Technical Skills: Proficient with Microsoft Word, Excel, Outlook, and capable of navigating 3–4 systems simultaneously.


• Insurance Knowledge: Familiarity with claims processes, policy documentation, and standard insurance terminology.


• Problem-Solving: Strong reasoning skills to evaluate information, identify solutions, and manage competing priorities in a fast-paced environment.


• Communication: Excellent verbal and written communication skills; multilingual abilities are a plus.

WHAT’S IN IT FOR YOU:

• Comprehensive Benefits: Full medical, dental, vision, life insurance, company-paid short/long-term disability, 401(k), and tuition assistance.


• Career Growth: Opportunities to develop specialized knowledge across multiple insurance lines and advance within a supportive team culture.


• Dynamic Environment: Thrive in a fast-paced, collaborative setting that values initiative, accountability, and customer-first thinking.


• Meaningful Work: Make a difference for policyholders by providing reassurance and clarity during their time of need.

While performing general duties for this position, the employee is regularly required to sit, stand and/or walk around (including the use of stairs). Other demands include the ability to openly communicate with others by talking, listening, and reading, being able to lift light objects <25lbs>, and using standard office equipment such as computers, printers, and phones. In addition, there is an occasional need to bend, twist or squat down to open/close cabinets, and reach for files or other standard office-type objects.

CITON Claims Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.