Claims Coordinator

Xcel Energy Inc; Minneapolis (MN); On-site; USD 31,000 - 43,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

Pension

Paid time off

Job summary

Xcel Energy Inc. is seeking a Claims Billing Specialist to manage the claims billing process for damage to company-owned facilities. You will investigate claims, gather supporting documents, and use CRS, SAP, and other systems to prepare invoices, reports, and correspondence.

You’ll coordinate with contractors and internal teams to ensure timely, accurate billing and final payment status. The role requires attention to detail, confidentiality, and the ability to handle multiple stakeholders.

Qualifications

• High school diploma.
• Post high school education with emphasis on business-related skills and/or technical, electric or gas utility experience beneficial.
• Attention to detail and ability to maintain confidentiality required.

Responsibilities

• Work with contractors, third parties and Company employees to obtain proper accident documentation.
• Respond to inquiries on Company Damage Claims and manage correspondence.
• Ensure invoices are prepared and delivered to the responsible party.
• Negotiate payment options and terms with contractors or customers.
• Manage the entire billing process including data entry and final payment information.
• Coordinate with internal resources for claim entry and finalizing status.
• Contact the responsible party to address billing issues and educate as appropriate.
• Process payments from the responsible party or their representative.
• Review unpaid damage claims for reversals or escalation to collections.
• Monitor Bad Debt Reports and record payments received.

Skills

Attention to detail

Confidentiality

Education

High school diploma

Post high school business/technical or utility experience beneficial

Tools

CRS

SAP

Business Objects

Utilisphere

Job description

Position Summary

Manage the claims billing process by investigating damage claims, gathering and maintaining various supporting documents, files and written reports to support the billing of damage to company owned facilities. Provide claims handling support and training to all business units to ensure complete claims are submitted. Utilize CRS, SAP, Business Objects, Utilisphere and other software formats to maintain complaint/claim activity and to prepare, edit and format memos, reports, invoices and correspondence.

Essential Responsibilities

• Work with contractors, third parties (local police and/or fire depts.) and Company employees to obtain proper accident documentation when it exists.

• Respond to inquiries on Company Damage Claims. Manage incoming correspondence to ensure timely management ofinformation associated with Company Damages in accordance with department standards and timelines.

• Ensures invoices are prepared, breakdowns are completed as needed or requested, and information is delivered to the responsible party.

• Negotiate payment options and billing terms with contractors or customers for claim payments.

• Manage and coordinate the entire billing process; including accurately entering the claim, invoice billing, customer information and final payment information. Utilize internal resources including;Utilisphere, SAP, Business Objects and CRS systems for claim entry and finalizing claim status. Ensures all relevant damage claim documents are collected and reviewed

• Ensures invoices are prepared, breakdowns are completed as needed or requested, and information is delivered to the responsible party.

• Contacts the responsible party to address billing issues, secure payment and educate individuals when appropriate

• Processes payments from responsible party or their representative in accordance with department standards and designated timelines

• Reviews unpaid damage claims for reversals or escalation to collections

• Monitor Bad Debt Reports, Write off bad debt and accurately enter payments received on damages

Minimum Requirements

• High school diploma.

• Post high school education with emphasis on business-related skills and/or technical, electric or gas utility experience beneficial.

• Attention to detail and ability to maintain confidentiality required.

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [e-mail].

Non-BargainingThe anticipated starting base pay for this position is: $22.40 to $31.40 per hour

This position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation.You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/27/26

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All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

ACCESSIBILITY STATEMENT

Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.