Civic Programs & Events Coordinator

Close Up Foundation; Arlington (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

403(b) retirement savings

Paid vacation/sick days

Paid parental leave

Metro subsidy

Free garage parking

Gym access

Job summary

Close Up Foundation in Arlington, VA seeks a Program Services Coordinator (custom programs) to manage bookings, scheduling, and reservations for civic education programs in DC and across the country.

The role requires building strong vendor relations, coordinating meals and attractions, reconciling invoices, and supporting on-site events, including weekends and evenings.

Bachelor’s degree and 1–2 years in hospitality or event planning preferred; willingness to travel and work flexible hours.

Qualifications

• Bachelor's degree from an accredited college or university.
• 1–2 years experience in hospitality, event planning, or project management (preferred).
• Based in or willing to move to the Washington, D.C. area.

Responsibilities

• Bookings for attractions, restaurants, and events for Washington programs and out-of-town trips.
• Schedule reservations for restaurants, attractions, and theaters.
• Maintain relationships with vendors and program staff.
• Pay and reconcile invoices; generate purchase orders.
• Support registration services and on-site events.

Skills

Organizational skills

Written and oral communication

Vendor relations

Multi-program management

Teamwork

Education

Bachelor's degree

Tools

Microsoft Word

Excel

Job description

Close Up Foundation in Arlington, VA seeks a Program Services Coordinator (custom programs) to manage bookings, scheduling, and reservations for civic education programs in DC and across the country.

The role requires building strong vendor relations, coordinating meals and attractions, reconciling invoices, and supporting on-site events, including weekends and evenings.

Bachelor’s degree and 1–2 years in hospitality or event planning preferred; willingness to travel and work flexible hours.