City Recorder

City-of-Tigard,-o; Tigard (OR); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work options

Job summary

The City of Tigard is seeking an experienced City Recorder to manage council meeting administration, official records, and municipal elections governance.

Responsibilities include overseeing the records management program, ensuring public compliance, and collaborating with departments to support council agendas and strategic initiatives. A Notary Public designation is required or obtainable, with supervisory experience preferred.

Qualifications

• Requires equivalent to 12th grade with college courses in business/public administration.
• Experience in municipal government, preferably in a City Recorder's Office, including supervisory duties.
• Notary Public designation in Oregon or ability to obtain at appointment; certification as Municipal Clerk desirable.

Responsibilities

• Manage administrative functions of City Council meetings: agenda, materials, official actions, and public comment compliance.
• Coordinate municipal elections as City elections officer and governance activities.
• Oversee records management program and respond to public records requests.
• Collaborate across City departments to support council agendas and strategic initiatives.

Skills

Notary Public

Certified Municipal Clerk

Public records management

Governance administration

Supervisory experience

Education

Equivalent to 12th grade + college coursework in business/public administration

Tools

Microsoft Office

Records management software

Job description

At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

• Manage the administrative functions of City Council meetings, including agenda development, meeting materials, official record of actions, and managing public comment all in compliance with Oregon Public Meetings Law and with support from the Deputy City Recorder.
• Coordinate municipal elections as the City elections officer and governance activities, including candidate filings, measures on the ballot, compliance with county and state rules, ordinance, and resolution management.
• Oversee the City’s record management program and staff, managing and partnering with the Records Management Specialist to respond to public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements.
• Collaborate across City departments, working with leadership to build tentative Council meeting agendas, navigate records requests and management, and support strategic initiatives that strengthen public trust and organizational efficiency.

Please review the City Recorder classification for additional details about this job.

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade supplemented by college coursework in business or public administration, political studies, communications, or a related field, and/or technical training through the Oregon Association of Municipal Recorders and five (5) years of experience in municipal government, preferably with a City Recorder's Office, including one (1) year of supervisory experience.

Licenses and Certifications

Possession of or ability to obtain designation as a Notary Public in the State of Oregon at time of appointment. Certification as a Certified Municipal Clerk is desirable.

Union

not applicable for this position

Schedule

The City of Tigard generally has a 4/10 schedule. This position would work Monday through Thursday. The position requires attendance at City Council meetings that take place every Tuesday evening and occasionally for special meetings that may occur on weekends. This position does rotate council meeting coverage with the Deputy City Recorder. The City offers a flexible work environment, including hybrid remote work options consistent with the City's Remote Work Policy and operational needs.