City Recorder

City of Tigard; Portland (OR); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health and dental plans

Generous retirement plan (non-PERS)

City-paid HRA-VEBA

Paid time off (PTO) and sick leave

11 paid holidays

Life and disability insurance

Universal transit pass through TriMet

Non-union position

Job summary

The City of Tigard is seeking a City Recorder/City Clerk’s Office professional to oversee City Council meeting administration, election coordination, and records management within a municipal government setting.

Role requires public administration experience, knowledge of public meetings law, and supervisory responsibilities. The position supports hybrid remote work options aligned with the City's Remote Work Policy and operational needs.

Qualifications

• Requires educational background as described; 5 years municipal government experience with supervisory responsibilities.

Responsibilities

• Manage administrative functions of City Council meetings, including agenda, materials, official record, and public comment; ensure compliance with Oregon Public Meetings Law.
• Coordinate municipal elections as City elections officer, including candidate filings, ballot measures, and compliance with rules.
• Oversee record management program, respond to public records requests, and maintain compliance with state retention requirements.
• Collaborate with City departments to plan agendas, manage records requests, and support strategic initiatives that strengthen public trust.

Skills

Public administration

Meeting coordination

Records management

Election coordination

Supervisory experience

Education

High school diploma or equivalent

College coursework in business/public administration/political studies/communications

Job description

Overview At the City of Tigard, our talented, industrious, and innovative municipal government professionals have been providing essential services and recreational spaces to Tigard’s growing community for over 60 years. City of Tigard team members enjoy meaningful work, a diverse and inclusive culture of belonging, job specific flexibilities and opportunities for growth and advancement. Incorporated in 1961, Tigard is Oregon’s 12th largest city and is part of the Portland metropolitan area.

OUR VALUES

At Team Tigard, we are the ambassadors of our municipal services to the members of our community. We aspire to treat all people with dignity, respect, and care; to demonstrate the equitable and sustainable practices that are environmentally and fiscally sound, and to engage with each other as trusted colleagues to achieve excellence in all we do. We do the right things, and we get things done.

Examples of Duties

• Manage the administrative functions of City Council meetings, including agenda development, meeting materials, official record of actions, and managing public comment all in compliance with Oregon Public Meetings Law and with support from the Deputy City Recorder.
• Coordinate municipal elections as the City elections officer and governance activities, including candidate filings, measures on the ballot, compliance with county and state rules, ordinance, and resolution management.
• Oversee the City’s record management program and staff, managing and partnering with the Records Management Specialist to respond to public records requests, improve processes, enhance digital records systems and maintain compliance with state records retention and public record requirements.
• Collaborate across City departments, working with leadership to build tentative Council meeting agendas, navigate records requests and management, and support strategic initiatives that strengthen public trust and organizational efficiency.
• Please review the City Recorder classification for additional details about this job.

Minimum Qualifications

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by college coursework in business or public administration, political studies, communications, or a related field, and/or technical training through the Oregon Association of Municipal Recorders and five (5) years of experience in municipal government, preferably with a City Recorder's Office, including one (1) year of supervisory experience.

Licenses And Certifications

Possession of or ability to obtain designation as a Notary Public in the State of Oregon at time of appointment.

Certification as a Certified Municipal Clerk is desirable.

Supplemental Information

Union: not applicable for this position

Schedule

The City of Tigard generally has a 4/10 schedule. This position would work Monday through Thursday. The position requires attendance at City Council meetings that take place every Tuesday evening and occasionally for special meetings that may occur on weekends. This position does rotate council meeting coverage with the Deputy City Recorder. The City offers a flexible work environment, including hybrid remote work options consistent with the City's Remote Work Policy and operational needs.

Benefits

• Choice of health and dental plans
• Generous retirement plan (non-PERS)
• City-paid HRA-VEBA
• Paid time off (PTO) program plus paid sick leave
• 11 paid holidays
• Life and disability insurance
• Universal transit pass through TriMet
• This job classification is not represented by a union

Application Questions

Which of the following best describes your highest level of education?

• High School Diploma or Equivalent
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree or higher

Which best describes years of experience in municipal government?

• less than 3 years
• 3-4 years
• 4-5 years
• 5 years or more

Describe your experience coordinating municipal elections or election-related responsibilities. What were your primary responsibilities, and how did you ensure compliance with statutory deadlines and legal requirements?

Describe your experience preparing for and supporting City Council meetings. What was your role in agenda management, meeting documentation, public comment management, and ensuring compliance with public meeting requirements?

Answer to required question.