Archives and Records Management Coordinator II

Certifiedarchivists; Portland (OR); On-site; USD 59,072 - 109,512; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan participation

Employee assistance program

Job summary

A municipal agency in Portland seeks an Archives and Records Management Coordinator II to support City employees with public records obligations. The role involves training, deploying electronic records management systems, and assisting with records management activities. Candidates should have a Master’s degree in a related field and relevant experience in archives and records management. This position offers a salary range of $59,072 to $109,512 annually and a hybrid work model.

Qualifications

• Master’s degree in library or information sciences, archival management, or related field.
• Three years of archives and records management experience.
• Knowledge of records management standards and laws.

Responsibilities

• Provide expert customer support on records management issues.
• Deploy the City's electronic records management system.
• Develop and deliver training on archives and records management topics.

Skills

Customer support

Records management standards

Research techniques

Project coordination

General office software

Education

Master’s degree in library or information sciences or related field

Job description

Archives and Records Management Coordinator II

Salary: $59,072.00 - $109,512.00 annually

Location: 1800 SW 6th Ave Suite 550, OR

Job Type: Regular

Job Number: 2022-01365

Closing: 10/23/2022 11:59 PM Pacific

Job Description

The City Auditor’s Office seeks a coordinator to help City employees meet public records obligations through records management measures and deployment of the City’s electronic records management system. The Archives and Records Management division operates the City of Portland’s Archives and Records Center, provides access to records, sets retention policies, administers the electronic records system, and offers services to City employees.

Responsibilities

• Provide expert customer support to city employees on records management issues
• Work with a team to deploy the City’s electronic records management system to city agencies
• Develop and deliver training on archives and records management topics
• Assist with records management activities, including developing retention schedules, filing plans, and surveying records
• Support administration of records management software

Minimum Qualifications

• Master’s degree in library or information sciences, archival management, history with a concentration in archival studies, records management, or related field, or equivalent combination of training and experience
• Three (3) years of archives and records management experience, or equivalent combination of training and experience
• Knowledge of records management standards, practices, and the laws governing public records
• Ability to interpret, apply, and explain laws and policies to City staff, elected officials, and the public
• Skills in developing search strategies within complex databases and research techniques within archival records collections
• Skills in coordinating projects with other City entities and outside agencies
• Ability to use general office software and learn other City-specific technology, archival software, and social media applications
• Preferred: Certification by the Academy of Certified Archivists or Institute of Certified Records Managers
• Preferred: One (1) year of experience working for a public agency or with public records

Application Requirements

• Resume
• Cover Letter – describe how you meet each minimum qualification item
• Writing Exercise – essay describing your experiences related to diversity, equity, and inclusion

Recruitment Process

Applicants must submit resume, cover letter, and writing exercise through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Materials should not exceed five pages and must include only the requested documents.

Recruitment Timeline (subject to change)

• Posting: 9/26-10/23
• Applications Reviewed: Week of 10/24
• First interview: Week of 11/7 (via Zoom)
• Second interview: 11/30-12/5 (in person)
• Job Offer: mid-December

Benefits

The City of Portland offers medical, dental, vision, basic life, and long-term disability coverage, flexible spending accounts, supplemental life insurance, and employee assistance program coverage. The City participates in PERS, the Oregon Public Employee Retirement System.

Other Information

Work location: Based in downtown Portland in the Portland Archives & Records Center, 1800 SW 6th Avenue, 5th floor, Suite 550. The Auditor’s Office is testing a hybrid schedule of in-person and remote work.

Salary Range/Equity Pay Analysis: Salary is determined based on experience and education listed in your resume. Include transferable experience to ensure offer reflects all directly related experience.

Civil Service: This position is in the Classified Service and subject to Civil Service provisions, Human Resources Administrative Rules, City Charter, and Code.

Work status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veteran’s preference: Attach DD214 and/or Veterans Administration letter and check the veteran box. Documentation must be submitted no later than 11:59 PM on the closing date.

Equal Employment Opportunity

The City of Portland does not discriminate based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity, or source of income.

Accommodations

Disability, pregnancy, or religious accommodations: Contact Administrative Specialist Andrew Bryans at [e-mail].

Technical assistance: Contact Andrew Bryans during regular business hours at [e-mail].