City Clerk

City Of New Carrollton; New Carrollton (MD); On-site; USD 84,000 - 86,000; Full time

Job summary

City of New Carrollton in Maryland is seeking an organized City Clerk to support the Mayor, Council, and residents. This role covers governance, records management, and the efficient operation of local government.

Responsibilities include preparing agendas and minutes, coordinating meetings, administering elections, and maintaining the City Charter and City Code. The ideal candidate has an Associate degree in public administration or related field and at least three years in municipal

Qualifications

• Associate degree in Public Administration, Political Science, Business Administration, or related field.
• At least 3 years in municipal government or related field.
• Equivalent combination of education, training, and experience.
• Bilingual in Spanish is a plus.

Responsibilities

• Provide high-level responsiveness to the Mayor, Council, and Citizens requests for information and support regarding municipal practices, ordinances, and the status of communications, resolutions, and actions of the Council.
• Attend all regular meetings and most work sessions of the City Council; coordinate with Department Heads and City Manager to develop and track agendas for Council meetings; write or edit comments on agenda items; prepare meeting packets for Council; prepare/maintain minutes of Council meetings; schedule Council meetings; and maintain Council calendar.
• Administer all aspects of City elections by making arrangements for polling places and voting machines; advertising; preparing all written materials and forms; ensuring compliance with all relevant state and county laws and regulations, in addition to City Election Code; coordinating with Prince George's County Board of Elections on voter registration records and voting history information; and acting as staff liaison and Clerk to the Board of Elections.
• Prepare, attest to, and maintain electronic and hard copy records of enacted or final version of the official records of the City, including drafting minutes, ordinances, and resolutions for adoption by the City Council, updating interpreting, and maintaining the City Charter and City Code.
• Monitor and maintain current knowledge of developments related to City Clerk matters; evaluate the impact upon Clerk operations to recommend and implement policy and procedural improvements.
• Serve as the custodian of official City records and public documents; seals and attests by signature to ordinances, resolutions, contracts, or other documents requiring City certification.

Skills

Bilingual Spanish

Attention to detail

Education

Associate degree in Public Administration / Political Science / Business Administration

Job description

Job DetailsLevel: EntryJob Location: NEW CARROLLTON, MD 20784Salary Range: $83,674.00 - $85,766.00 Salary/yearJob Shift: Day

Shape the Future of Our City - Join Us as City Clerk!

Are you ready to play a vital role in the heart of local government? The City of New Carrollton is seeking an organized, collaborative, and forward-thinking City Clerk to join our team and help strengthen the connection between residents, elected officials, and City operations.This role offers an exciting opportunity to make a meaningful impact in the community. If you thrive in a fast-paced environment, enjoy working with people, have exceptional attention to detail, and want a career where your work directly supports the effective operation of local government, we invite you to bring your talents to the City of New Carrollton.

GENERAL DESCRIPTION

The City Clerk performs a broad range of administrative, legislative, records management, and municipal governance functions that support the efficient and transparent operation of local governement.

DUTIES AND RESPONSIBILITIES

• Provide high-level responsiveness to the Mayor, Council, and Citizens requests for information and support regarding municipal practices, ordinances, and the status of communications, resolutions, and actions of the Council.
• Attend all regular meetings and most work sessions of the City Council; coordinate with Department Heads and City Manager to develop and track agendas for Council meetings; write or edit comments on agenda items; prepare meeting packets for Council; prepare/maintain minutes of Council meetings; schedule Council meetings; and maintain Council calendar.
• Administer all aspects of City elections by making arrangements for polling places and voting machines; advertising; preparing all written materials and forms; ensuring compliance with all relevant state and county laws and regulations, in addition to City Election Code; coordinating with Prince George's County Board of Elections on voter registration records and voting history information; and acting as staff liaison and Clerk to the Board of Elections.
• Prepare, attest to, and maintain electronic and hard copy records of enacted or final version of the official records of the City, including drafting minutes, ordinances, and resolutions for adoption by the City Council, updating interpreting, and maintaining the City Charter and City Code.
• Monitor and maintain current knowledge of developments related to City Clerk matters; evaluate the impact upon Clerk operations to recommend and implement policy and procedural improvements.
• Serve as the custodian of official City records and public documents; seals and attests by signature to ordinances, resolutions, contracts, or other documents requiring City certification.
• Respond to phone, mail, email, and visitor requests for information from the public, the press, the City Council, and other staff members for information in City records.
• Research and write memos and reports, as needed or assigned; write correspondence and proclamations for the Mayor and City Council.
• Collect financial disclosure information from boards, Council, and City staff, annually.
• Performs other related duties as assigned.

All candidates considered for the position will be required to successfully pass a background investigation.

The City of New Carrollton is a Drug-Free Workplace. Pre-employment and random drug screenings are required to maintain a safe and drug-free work environment. The City of New Carrollton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as established by law. All employment decisions are based on qualifications, merit, and business needs.

In accordance with the Employee Polygraph Protection Act (EPPA), the City of New Carrollton does not require or request any applicant to take a lie detector test as a condition of employment. The use of lie detector tests is prohibited by federal law, except in limited circumstances as provided under the Act.

Qualifications MINIMUM EDUCATION AND EXPERIENCE

• Education: Associate degree from an accredited college or university in Public Administration, Political Science, Business Administration, or a closely related field; OR
• Experience:Three (3) years of progressively responsible, directly related experience in municipal government, public administration, records management, legislative support, or a related field; OR
• Equivalent Combination: An equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to successfully perform the essential functions of the position.
• Bilingual in Spanish a plus.

CERTIFICATIONS AND LICENSES

• Must obtain and maintain the Municipal Clerk certification within three (3) years of employment.
• Must obtain and maintain a Notary Public License within the first year of employment.