City Clerk

City of New Carrollton; Hynesboro (MD); On-site; USD 65,000 - 95,000; Full time

Job summary

The City of New Carrollton is seeking an organized City Clerk to support the Mayor, Council, and residents. The role covers administrative, legislative, and records management functions to ensure transparent governance.

You will attend meetings, prepare minutes, manage elections coordination with the Board of Elections, maintain city charters, and provide accurate information to the public. The position requires an associate degree and 3 years' related experience, with bilingual Spanish a plus.

Qualifications

• Associate degree or higher in a related field or equivalent experience.
• Experience in municipal government, records management, or legislative support preferred.
• Bilingual Spanish is a plus.

Responsibilities

• Attend City Council meetings, prepare minutes, and manage meeting packets.
• Maintain official records, ordinances, resolutions, and City Charter updates.
• Coordinate elections with the Board of Elections and ensure regulatory compliance.
• Respond to inquiries from residents, officials, and staff with accurate information.
• Draft memos, proclamations, and other official documents as needed.

Skills

Bilingual in Spanish

Education

Associate degree in Public Administration, Political Science, Business Admin or related field

Job description

Shape the Future of Our City - Join Us as City Clerk!Are you ready to play a vital role in the heart of local government? The City of New Carrollton is seeking an organized, collaborative, and forward-thinking City Clerk to join our team and help strengthen the connection between residents, elected officials, and City operations.This role offers an exciting opportunity to make a meaningful impact in the community. If you thrive in a fast-paced environment, enjoy working with people, have exceptional attention to detail, and want a career where your work directly supports the effective operation of local government, we invite you to bring your talents to the City of New Carrollton.GENERAL DESCRIPTIONThe City Clerk performs a broad range of administrative, legislative, records management, and municipal governance functions that support the efficient and transparent operation of local governement.DUTIES AND RESPONSIBILITIESProvide high-level responsiveness to the Mayor, Council, and Citizens requests for information and support regarding municipal practices, ordinances, and the status of communications, resolutions, and actions of the Council.Attend all regular meetings and most work sessions of the City Council; coordinate with Department Heads and City Manager to develop and track agendas for Council meetings; write or edit comments on agenda items; prepare meeting packets for Council; prepare/maintain minutes of Council meetings; schedule Council meetings; and maintain Council calendar.Administer all aspects of City elections by making arrangements for polling places and voting machines; advertising; preparing all written materials and forms; ensuring compliance with all relevant state and county laws and regulations, in addition to City Election Code; coordinating with Prince George's County Board of Elections on voter registration records and voting history information; and acting as staff liaison and Clerk to the Board of Elections.Prepare, attest to, and maintain electronic and hard copy records of enacted or final version of the official records of the City, including drafting minutes, ordinances, and resolutions for adoption by the City Council, updating interpreting, and maintaining the City Charter and City Code.Monitor and maintain current knowledge of developments related to City Clerk matters; evaluate the impact upon Clerk operations to recommend and implement policy and procedural improvements.Serve as the custodian of official City records and public documents; seals and attests by signature to ordinances, resolutions, contracts, or other documents requiring City certification.Respond to phone, mail, email, and visitor requests for information from the public, the press, the City Council, and other staff members for information in City records.Research and write memos and reports, as needed or assigned; write correspondence and proclamations for the Mayor and City Council.Collect financial disclosure information from boards, Council, and City staff, annually.Performs other related duties as assigned.** All candidates considered for the position will be required to successfully pass a background investigation.** The City of New Carrollton is a Drug-Free Workplace. Pre-employment and random drug screenings are required to maintain a safe and drug-free work environment.** The City of New Carrollton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic as established by law. All employment decisions are based on qualifications, merit, and business needs.** In accordance with the Employee Polygraph Protection Act (EPPA), the City of New Carrollton does not require or request any applicant to take a lie detector test as a condition of employment. The use of lie detector tests is prohibited by federal law, except in limited circumstances as provided under the Act.MINIMUM EDUCATION AND EXPERIENCEEducation: Associate degree from an accredited college or university in Public Administration, Political Science, Business Administration, or a closely related field; ORExperience: Three (3) years of progressively responsible, directly related experience in municipal government, public administration, records management, legislative support, or a related field; OREquivalent Combination: An equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to successfully perform the essential functions of the position.Bilingual in Spanish a plus.CERTIFICATIONS AND LICENSESMust obtain and maintain the Municipal Clerk certification within three (3) years of employment.Must obtain and maintain a Notary Public License within the first year of employment.