City Clerk

Gfoat; La Marque (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of La Marque is seeking a City Clerk to serve as the official custodian of City records and to provide professional support to the Mayor and City Council. The Clerk handles legislative administration, public meetings, elections, records management, and transparency in compliance with the City Charter.

This Charter-appointed leadership role requires a relevant degree and municipal experience. Responsibilities include agenda preparation, public notices, training departments in records

Qualifications

• Bachelor’s degree in Public Administration or related field.
• Five years of progressively responsible municipal experience.
• Direct City Clerk/Secretary experience preferred.
• TRMC preferred; notary and license compliance advantageous.

Responsibilities

• Adheres to City policies and safety procedures.
• Manages all public meetings, notices, and elections.
• Maintains city records and documents in compliance with legal requirements.
• Coordinates agenda preparation and presentation to City Council.
• Provides information on City Charter and ordinances to officials and public.
• Supervises records management policy training across departments.

Skills

Public administration

Governance

Records management

Compliance

Elections

Leadership

Communication

Education

Bachelor's degree in Public Administration

Five years municipal government experience

Tools

Notary Public certification

Texas Driver License

Job description

Job Summary

The City Clerk is a Charter-appointed officer of the City of La Marque and a member of the City's leadership team. The City Clerk serves as the official custodian of City records and provides professional, impartial support to the Mayor and City Council while coordinating day-to-day administrative matters through the City Manager. The position is responsible for statutory and Charter-mandated functions involving legislative administration, public meetings, municipal elections, records management, public information, official documents, and transparency.

Essential Duties and Responsibilities

• Adhere to all City policies and procedures as outlined in the Employee Handbook, in particular:
  • Attendance Policy
  • All Safety Policies and Procedures
  • Appropriate business casual attire for office personnel and proper uniform attire for those departments that are so designated (Police, Fire, and Public Works Departments)
• Develops implements and monitors all public services provided by the Office of City Clerk.
• Develops procedures to ensure that a repository for official City records is maintained in accordance with all legal requirements, i.e., creation, distribution, organizational, maintenance, use, and disposition.
• Trains all departments in records management policies and procedures.
• Accountable for all legal and proper notifications of City Council, Boards and Commission meetings, departmental and special committee meetings, all public notices, ordinances, and elections.
• Attends City Council meetings, coordinates, and schedules agenda preparation and presentation to Council.
• Provides information and assistance to City Council, employees and the public concerning interpretation of City Charter Ordinances and Resolutions.
• Conducts all City elections, as required, in accordance with Texas Election Codes and City Charter.
• Conducts city elections by staying informed on applicable laws, preparing all legal notices and required
  documentation for elections.
• Prepares and reviews documents to be disseminated to the Mayor and Council;
• Responsible for special projects as assigned such as serving on various boards, contract negotiation and drafting proposed legislation.
• Responds to inquiries from the public, officials, staff, and outside agencies.
• Prepares, reviews, and maintains City codes, ordinances, resolutions, contracts, leases, and other legal documents.
• Complies with the Public Information Act and coordinates public disclosure requests and,
• Maintains all city historical files.
• Manages certain citywide service contracts in coordination with Finance Department.
  All other duties as assigned.

Education and Experience Requirements

• Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Political Science, Criminal Justice, Records/Information Management, or a related field.
• Five (5) years of progressively responsible professional experience in municipal government, public administration, compliance, governance, records management, legal administration, elections, or a closely related field.
• Direct experience as a City Clerk/Secretary, Deputy or Assistant City Clerk/Secretary, or in a comparable municipal administrative role is preferred.
• Supervisory, leadership, project-management, or process-improvement experience is preferred.
• An equivalent combination of education, training, and relevant professional experience that demonstrates the required knowledge, skills, and abilities may be considered.

Licenses & Certifications

• Valid Texas Driver License, or ability to obtain one within the timeframe established by the City.
• Texas Notary Public commission, or ability to obtain commission within six (6) months of appointment.
• Texas Registered Municipal Clerk (TRMC) certification preferred at appointment; if not currently certified, must demonstrate a commitment to pursuing and obtaining certification within the timeframe established by the City.