City Clerk

Kentucky League of Cities; Franklin (KY); On-site; USD 45,000 - 55,000; Full time

Job summary

The Kentucky League of Cities seeks a City Clerk for Franklin, KY. This role involves managing official city records and attending board meetings to document actions. Candidates should have at least a high school diploma and 3-5 years of relevant experience, preferably in local government.

Essential tasks include preparing resolutions, handling public records requests, and assisting city officials. Strong communication and problem-solving skills are also required. Training for certification must be completed within three years of employment.

Qualifications

• 3-5 years experience in local government or public sector required.
• Must complete city clerk training and certification within three years.

Responsibilities

• Prepare municipal orders, ordinances and resolutions.
• Attend board meetings and record official actions.
• Maintain compliance records and process public records requests.
• Assist the mayor and other commission members.

Skills

Communication Skills

Problem-Solving Skills

Knowledge of Code Enforcement

Office Software Proficiency

Education

High School Diploma

Associate’s Degree in Business

Job description

City of Franklin, Kentucky | Franklin, KY

Date Posted: 6/25/2026 11:18:49 AM

Job Description

The purpose of this position is to serve as custodian of official city records, to attend meetings of the board of commissioners to record their official actions, and to fulfill the duties of city clerk as provided by state law.

Duties and responsibilities include:

• Preparing municipal orders, ordinances and resolutions for consideration by the board of commissioners
• Preparing proclamations; attending board of commissioners meetings
• Directing codification of ordinances, publications, and notices in accordance with state law
• Maintaining city records
• Related administrative functions

Essential Duties and Responsibilities:

• Prepares resolutions, municipal orders, ordinances and proclamations for consideration by board of commissioners and prepares agenda and all supporting materials for commission meetings
• Assembles minutes of meetings and performs computer input
• Copies and distributes officially executed documents of the board of commissioners meetings
• Attends board of commissioners meetings, records board actions and official voting records in the form of minutes
• Directs codification of ordinances, publications and notices in accordance with state law, maintaining a high level of accuracy in documents prepared and processed
• Maintains records of members of various city-appointed boards and commissions; monitors membership changes; coordinates and sends notices of miscellaneous boards and commissions and oversees publication and notices of public hearings and related meetings; advises mayor’s office of upcoming vacancies and coordinates vacancy information.
• Maintains compliance records for the City of Franklin’s ethics ordinance; coordinates ethics training for elected officials and staff accepts and processes all public records requests for all city departments
• Updates and prepares supplements for the City of Franklin code of ordinances monitors legislative issues which impact the city; attends and participates in related meetings local and statewide; prepares various material, reports, manuals, and notices for board of commissioners as requested
• Directs and maintains cemetery deeds for the purchase, transfer, and release of cemetery property owned by the city; aids in requests for deed records on file; provides assistance and training to the cemetery sexton and assistance cemetery sexton; records all incoming receipts related to cemetery lot sales and grave lot open/close fees
• Attests official signatures and verifies city documents as necessary
• Coordinate and conduct all bid openings in compliance with procurement statute; publication of all bid notices as required by law
• Meet and greet citizens at city hall; maintaining a high level of communication and problem-solving skills
• Provides direct assistance to mayor and other commission members as required
• Serves as clerk to the F-S Code enforcement board by preparing for all meetings and/or hearings; attend meetings and record minutes; distributes final orders of the board; serves as a liaison for board members
• Possess experienced knowledge of code enforcement regulations; notification and citation processes and citizen engagement; maintains updates and distributes weekly notification for Lienholder Database Notification System
• Coordinates surplus property sales through online platform GovDeals; input of asset data and upload of photographs/videos of assets; monitors ongoing auctions and finalizes sale documents and transfer of assets

Educational and/or Experience Requirements

• Must have a minimum of a HS Diploma
• An associate’s degree in business preferred but not required.
• 3-5 years of experience preferably within the local government or public sector or law firm.
• MUST complete city clerk training and obtain city clerk certification within three years of start date.

Essential Physical and Environmental Demands

• Ability to access a computer, typically using hands and fingers
• Ability to lift 25-50 pounds as requiredWork is typically performed in an office setting at a desk or table with intermittent standing or stooping.
• Outdoor onsite visits are occasionally required to inspect projects and construction progress.

Salary Information: Competitive

Application Deadline: 12/31/2026

Please submit applications via: email: [e-mail]. The City of Franklin recruits, employs, trains, compensates, and promotes without regard to race, creed, color, national origin, age, gender, marital status, or disability.

Dr. Milli McIntosh
Director of Human Resources
117 West Cedar St
Franklin, KY 42134

Director of Communications and Marketing