City Administrative & Records Coordinator

City of Saratoga Springs; Saratoga Springs (UT); On-site; USD 30,000 - 42,000; Full time

Job summary

City of Saratoga Springs is seeking an Administrative Assistant to support the Fire Department. The role involves answering a multi‑line telephone, greeting visitors, relaying information, and directing inquiries to the appropriate officers.

You will perform routine office tasks, assist with training tracking, maintain confidential records, and help prepare monthly training and staffing reports under the Fire Chief and City Manager’s supervision.

Qualifications

• High School Diploma or GED required.
• Four years of progressively responsible secretarial/administrative experience preferred, municipal setting a plus.
• Strong knowledge of Microsoft Office and ability to learn other software.

Responsibilities

• Handle multiple phone lines, route calls, and greet visitors.
• Provide general information about City functions and respond to routine inquiries.
• Assist with sorting mail, drafting documents, and maintaining records.
• Assist with training tracking and maintenance of web-based tools.
• Prepare monthly reports on training hours and staff workload.
• Attend trainings to stay current on department issues.

Skills

Verbal communication

Written communication

Time management

Confidentiality

General office knowledge

Education

High School Diploma or GED

4 years secretarial/administrative experience

Tools

Microsoft Office

Job description

City of Saratoga Springs is seeking an Administrative Assistant to support the Fire Department. The role involves answering a multi‑line telephone, greeting visitors, relaying information, and directing inquiries to the appropriate officers.

You will perform routine office tasks, assist with training tracking, maintain confidential records, and help prepare monthly training and staffing reports under the Fire Chief and City Manager’s supervision.