City Administrative Coordinator

City of Columbia SC; Columbia (SC); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Complete benefits package

Job summary

The City of Columbia SC is seeking a highly capable administrative and clerical assistant to support department management and ensure efficient office operations.

The role represents the City to the public, delivers professional customer service, prepares reports and correspondence, maintains training records, and coordinates meetings and filing systems in a busy, sedentary office environment.

Qualifications

• Minimum requirements: High school diploma or GED; four years of relevant prior experience; may be required to type 30 corrected WPM; valid South Carolina Class “D” Driver’s License.
• Knowledge of HR policies, procedures, laws and standards related to employees; ability to prepare routine and confidential reports and correspondence.
• Ability to gather, organize and analyze data and provide guidance to others; strong communication and customer service skills.
• Knowledge of office machines and software; ability to perform supervisory tasks and coordinate activities across departments.

Responsibilities

• Provides administrative support to assigned supervisor, including scheduling meetings and preparing reports and correspondence.
• Maintains department filing system and coordinates meeting agendas, packets, and minutes.
• Updates training records in Target Solutions and monitors compliance and completion.
• Assists with HRIS, employee relations, benefits, compensation, and organizational development.
• Coordinates procurement in IFAS and tracks goods and services.
• Acts as liaison between supervisor and staff, attends meetings, and represents supervisor when needed.

Skills

Data entry

Procurement

HR policies

Administrative support

Customer service

Education

High school diploma or GED

Tools

IFAS

CMMS

Target Solutions

Cityworks

Job description

The City of Columbia SC is seeking a highly capable administrative and clerical assistant to support department management and ensure efficient office operations.

The role represents the City to the public, delivers professional customer service, prepares reports and correspondence, maintains training records, and coordinates meetings and filing systems in a busy, sedentary office environment.