Cisneros Institute, Administrative Assistant

MoMA; New York (NY); On-site; USD 50,000 - 61,000; Full time

Job summary

The Museum of Modern Art (MoMA) is seeking an Administrative Assistant to support the Director of the Cisneros Institute and curator of Latin American Art. The role involves high-level calendar management, travel planning, and coordination of multiple projects.

The successful candidate will be bilingual in Spanish and English, have strong writing and communication skills, and be proficient in Microsoft Office and Adobe Photoshop. A Bachelor’s degree is required.

Qualifications

• Bachelor’s degree and at least 18 months prior administrative experience relevant to the position, or equivalent.
• Knowledge of and interest in modern and contemporary art and the museum profession preferred.
• Strong written and verbal communication skills.
• Bilingual Spanish/English is necessary.
• Keen attention to detail and superior organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, internet research, and other standard office procedures and equipment.
• Ability to work independently as well as part of a team, meet deadlines, and coordinate multiple projects simultaneously.
• Must exercise good judgment and discretion.

Responsibilities

• Maintains calendars and schedules, prepares for meetings, answers phone calls, maintains filing systems.
• Processes invoices, creates vendor records and tracks expenses in Financial Force; reconciles credit card charges in Navan.
• Composes correspondence for review and distribution.
• Liaises with scholars, artists, lenders, and trustees on behalf of the Director and curator.
• Makes travel arrangements and prepares detailed itineraries; submits travel expense reports.
• Gathers data from various sources for use by supervisor or staff.
• Provides support for meetings of the Latin American and Caribbean Fund.
• Performs other duties reasonably related to the functions described.

Skills

Bilingual Spanish/English

Written and verbal communication

Organization skills

Independent work

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Outlook

Adobe Photoshop

Internet research

Job description

The Museum of Modern Art is currently accepting applications for an Administrative Assistant who will report directly to and support the Director of the Cisneros Institute and curator of Latin American Art. The Administrative Assistant performs a variety of administrative tasks and serves as general assistant to the Director of the Cisneros Institute and curator of Latin American Art.

Specific responsibilities:

• Maintains calendars and schedules, prepares for meetings, answers phone calls, maintains departmental filing systems, opens and sorts mail, etc.
• Processes invoices, creates vendor records and tracks expenses in Financial Force. Processes and reconciles credit card charges in Navan.
• Composes correspondence for review and distribution (thank you notes, replies to artist’s submissions, etc.).
• Liaises with external parties such as scholars, artists, lenders, Museum trustees, etc. on behalf of the Director of the Cisneros Institute and curator of Latin American Art.
• Makes business travel arrangements and prepares detailed itineraries. Prepares and submits travel expense reports.
• Gathers data from various sources for use by supervisor or relevant staff (including collection database, library catalogue, internet research etc.).
• Provides support for the meetings of the Latin American and Caribbean Fund.
• Performs any other duties reasonably related to the functions described above.

Requirements:

• Bachelor’s degree and at least 18 months prior administrative experience relevant to the position, or equivalent.
• Knowledge of and interest in modern and contemporary art and the museum profession preferred.
• Strong written and verbal communication skills.
• Bilingual Spanish/English is necessary.
• Keen attention to detail and superior organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Adobe Photoshop, internet research, and other standard office procedures and equipment.
• Ability to work independently as well as part of a team, meet deadlines, and coordinate multiple projects simultaneously.
• Must exercise good judgment and discretion.

Reports to:

Director of the Cisneros Institute and curator of Latin American Art

Salary:

The salary for this position is $55,822 per annum.

Application deadline:

Applications will be reviewed on a rolling basis, with a deadline of August 28, 2026. After which the job posting will be closed.

Equal Employment Opportunity Policy Statement:

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law ("NYCHRL").

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.