Circulation Assistant

Chapman University; Orange (CA); On-site; USD 30,000 - 34,000; Part time

Job summary

Chapman University is seeking a Circulation Assistant (Half-Time) to support the Law Library and University library operations. The role focuses on patron services, ILL, reserves, and stacks maintenance, with emphasis on evenings and weekends.

The ideal candidate will have a strong service mindset, supervisory experience, and the ability to manage Circulation tasks, policies, and safety procedures while collaborating across departments on campus.

Qualifications

• Bachelor’s Degree or equivalent required.
• Strong service orientation and problem-solving skills.
• Demonstrated supervisory and management experience and skills.
• Ability to exercise independent judgment to conceptualize, communicate, and coordinate complex activities and projects.
• Strong interpersonal skills to work with diverse groups at all organizational levels.
• Commitment to expanding, improving, and promoting library services.
• Demonstrated writing skills to produce clear, concise, accurate documentation.
• Ability to independently prioritize tasks when faced with interruptions and fluctuating workload.
• Ability to use tact, diplomacy, and maintain a high level of confidentiality.

Responsibilities

• Open or close the library; assist library users at the Circulation Desk.
• Supervise student employees; assist with training, scheduling, and evaluating student employees.
• Assist in developing and enforcing Circulation policies and procedures.
• Understand and enforce safety protocols in accordance with established University and library procedures.
• Use and assist in the administration of the circulation module of the ILS.
• Assist patrons with creating study room reservations and research appointments.
• Communicate with Law Library, School of Law, and University departments regarding library access, security, facilities, and student employment.
• Assist in maintaining the collection.
• Assist with filing loose-leaf updates.
• Clean and disinfect high-touch areas.

Skills

Service orientation

Supervisory experience

Independent judgment

Interpersonal skills

Documentation skills

Task prioritization

Problem solving

Discretion/confidentiality

Education

Bachelor’s Degree or equivalent

Tools

Sierra

FOLIO

OCLC

Springshare

Canva

Microsoft 365

Atlassian software

Job description

Posting Details

Position Information

Position Title

Circulation Assistant

Position Type

Regular

Job Number

SA94924

Full or Part Time

part-time 20-29 hours weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$22.00-$25.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary

Reporting to the Library Experience Manager, the Circulation Assistant (Half-Time) helps manage and carry out Circulation functions including patron services, interlibrary loan (ILL), reserves, and stacks maintenance, primarily on evenings and weekends. The position requires a strong commitment to service and problem-solving skills. The Circulation Assistant helps to ensure consistently high service to library users by participating in training, supervising, and evaluating student employees; working with other School of Law and University departments on issues relating to library access, security, and facilities; helping maintain the Circulation module of the Integrated Library System (ILS); and assisting with developing and administering Circulation policies.

Responsibilities

• Open or close the library; assist library users at theCirculation Desk.
• Supervise student employees; assist with training, scheduling, and evaluating student employees.
• Assist in developing and enforcing Circulation policies and procedures.
• Understand and enforce safety protocols in accordance with established University and library procedures
• Use and assist in the administration of the circulation moduleof the ILS .
• Assist patrons with creating study room reservations and research appointments.
• Communicate with Law Library, School of Law, and University departments regarding library access, security, facilities, and student employment.
• Assist in maintaining the collection.
• Assist with filing loose-leaf updates.
• Clean and disinfect high-touch areas.

Services for Law Students & Faculty

• Respond to faculty requests, including locating and deliveringlibrary material and maintaining faculty course reserves and sampleexams; communicate regarding the status of requests.
• Fill ILL requests, both borrowing and lending; keep ILLstatistics; communicate with patrons and other libraries regardingthe status of ILL requests.
• Assist patrons with locating resources using the catalog.
• Assist patrons with library equipment including printers,scanner, and other resources.
• Create and update signage for display at the Circulation Desk,main entrance, and on the TV monitor.
• Collaborate with other library staff to maintain an environmentconducive to study and research for our primary patrons.

Required Qualifications

• Bachelor’s Degree or equivalent.
• Strong service orientation and problem-solving skills.
• Demonstrated supervisory and management experience andskills.
• Ability to exercise independent judgment to conceptualize,communicate, and coordinate complex activities and projects.
• Strong interpersonal skills to work with diverse groups at allorganizational levels, both inside and outside the University.
• Commitment to expanding, improving, and promoting libraryservices.
• Demonstrated writing skills to produce clear, concise, accurate documentation.
• Ability to independently prioritize tasks when faced with interruptions and fluctuating workload.
• Ability to use tact, diplomacy, and maintain a high level of confidentiality.

Desired Qualifications

• Experience in a library public services department (preferably academic).
• Experience with an ILS (preferably Sierra or FOLIO).
• Knowledge of library circulation policies and procedures.
• Experience with interlibrary loan/ resource sharing and document delivery services.
• Experience with OCLC.
• Experience with Springshare, Canva, Microsoft 365, and Atlassian software.

Special Instructions to Applicants

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Equal Opportunity Statement

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics.

All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

3

Maximum Number of References

5

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume
2. Cover Letter
3. 3 References Listed on One Page

Optional Documents

1. Letter of Recommendation 1