CID Secretary

Midland County; Midland (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Midland County Sheriff's Office is seeking an administrative support specialist to assist patrol or investigations divisions. You will review and enter reports, create case files, prepare reports on criminal activity, and handle filing and communications with field units via radio.

Responsibilities include scanning and updating case information in the computer system, generating case numbers, assisting in monthly and yearly reports, answering phones, greeting the public, and complying with all

Qualifications

• High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
• Certification with the Texas Law Enforcement Telecommunications Service (TLETS).
• Operate computers, including word processing software; read reports, letters, and memos; write reports, letters, and memos; analyze data; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers and personnel of other law enforcement agencies.

Responsibilities

• Reviews and enters reports and case information into the computer; creates, maintains, and updates case files; prepares reports on criminal activity; types offense reports, warrants, statements, and confessions.
• Communicates with field units using radio; searches and obtains information on the Texas and National Crime Information Center (TCIC/NCIC).
• Prepares county court summons reports for the District Attorney's office; looks up arrest/offense information for probation and parole officers; makes copies as needed; sorts and classifies information on various crimes.

Skills

Administrative support

Data entry

TCIC/NCIC knowledge

Clerical skills

Communication skills

Education

High school diploma or equivalent

Tools

Word processing software

Office equipment operation

TCIC/NCIC system

Job description

Provides administrative support to either the patrol or investigations divisions of the Sheriff's office; reviews and enters reports and case information into the computer; creates, maintains, and updates case files; prepares reports on criminal activity; types offense reports, warrants, statements, and confessions; communicates with field units using radio; searches and obtains information on the Texas and National Crime Information Center (TCIC/NCIC); and performs various clerical duties, including preparing correspondence, answering telephones, and distributing mail.

• Scans investigative reports past and present.
• Scans case information into the computer.
• Posts recovery disposition, and processing for monthly report.
• Maintains, and updates case files.
• Generates case numbers for incidents Patrol makes reports on
• Assists in preparing monthly and yearly reports on criminal activity for supervisors and Sheriff.
• Answers telephone, including providing information, taking messages, and transferring calls to the appropriate party.
• Greets, assists, and directs public for making reports
• Scans and generates case numbers of fire reports for the County Fire Marshal.
• Prepares county court summons reports for the District Attorney's office.
• Looks up arrest/offense information for probation and parole officers, and makes copies as needed.
• Makes copies of offense reports for complainants and/or their insurance companies.
• Sorts and classifies information on various crimes, and files into intelligence files.
• Ordering per Midland County requirements
• Assisting in preparing travel expenses for training or school
• Prepares weekly time sheets for CID personnel
• Enters stolen items into national database (NCIC/TCIC)
• Regular and timely attendance is required
• Must possess the physical and/or mental abilities required to perform the essential functions of the job.
• Shall abide by all Midland County Polices and City, County Ordinances, State and Federal Laws.
• Performs any assignment issued by chain of command and/or Sheriff

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

High school graduation or its equivalent, plus at least one year of experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Certification with the Texas Law Enforcement Telecommunications Service (TLETS).Criminal justice system; Texas Law Enforcement Telecommunications Service (TLETS); and standard office practices and procedures.

Operate computers, including word processing software; read reports, letters, and memos; write reports, letters, and memos; analyze data; operate office equipment, such as copy machine and facsimile machine; communicate effectively, both in person and over the phone; and maintain effective working relationships with co-workers and personnel of other law enforcement agencies.