Church Business Administrator

Glenn Memorial United Methodist Church; Atlanta (GA); On-site; USD 45,000 - 69,000; Full time

Job summary

An established industry player seeks a dedicated Church Business Administrator to oversee its business operations. This vital role involves collaborating with church leadership to manage facilities, finances, and human resources, ensuring smooth administrative processes. The ideal candidate will bring a wealth of experience in business administration, particularly within a church or non-profit environment. With a focus on effective communication and organizational skills, this position offers an exciting opportunity to impact the community positively. Join a team dedicated to making a difference and supporting the church's mission through efficient management and strategic oversight.

Qualifications

• Five years of experience in business administration required.
• Experience with facility management and financial reporting desired.

Responsibilities

• Direct business affairs in collaboration with church leadership.
• Oversee financial matters and ensure compliance with policies.

Skills

Administrative Skills

Program Management

Financial Management

Organizational Skills

Communication Skills

Education

Degree in Business Administration

Experience in Church Administration

Tools

Vanco

ACS

ADP

Microsoft Office Suite

Job description

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The Church Business Administrator is responsible for directing the business affairs of the church in collaboration with the Senior Pastor, Board of Trustees, Finance Committee and Staff-Parish Relations Committee. Primary areas of focus include facilities management, office management, finance and budgeting, Human Resources, insurance and risk management, and information technology.

Qualifications

The ideal candidate will be a collaborative team member with proven administrative, program management, financial, supervisory, and organizational skills.Five years of experience in business administration with supervisory and budgetary responsibility is required.Other desirable qualifications include experience with facility management, administration in a church or non-profit setting, human resources, financial reporting and analysis, and oversight of management information systems. Familiarity with Vanco, ACS, ADP and Microsoft Office suite is also desired. Excellent organizational and communication skills (both verbal and written) are necessary as are tact, discretion with confidential information, and collaboration with colleagues and lay volunteers. Glenn requires applicants to satisfactorily complete a background and security check (e.g., criminal, financial, and sexual misconduct).

Primary Duties and Responsibilities

1.General Administration and Office Management.Plans, supervises, and directs the office to provide effective, efficient, timely and economical support for the pastoral and missional work of the church.

a.Provide employees with basic tools, supplies, and equipment needed to fulfil their responsibilities.

b.Supervise administrative personnel so that telephones, doors, and electronic mail are appropriately monitored to provide a prompt and courteous response to church members, staff, and visitors.

c.Partner with pastoral, program, and administrative staff to ensure the calendaring and planning of all church events and activities.

d.Supervise and train administrative staff members and volunteers who support office functions.

e.Ensure communication of, and adherence to, church administrative policies, procedures, and practices. Recommend amendments as needed.

2.Finance, Budgeting, Stewardship, and Investment Management

a.Provide oversight of financial matters related to administration and facilities of the church.Understand, document, and communicate church financial policies and procedures and ensure compliance of staff and volunteers with these procedures.

b.Supervise Financial Secretary to ensure the appropriate recording, reporting, and review of all financial activity in accordance with generally accepted accounting principles.

c.Oversee accuracy and accountability of donor records.

d.Act as a primary contact with Glenn’s financial institutions working closely with the Board of Trustees, Finance Committee, and Treasurer to provide oversight of authorized check signers, cash flow management, financial transactions, and operating fund investments, e.g. CDs.

e.Act as primary contact with Georgia United Methodist Foundation (GUMF) for Glenn’s investment portfolio.Communicate disbursements and new investments to GUMF as directed by the Board of Trustees.Reconcile and report investment fund balances and activities to Board of Trustees and Investment Committee.

f.Act as principal staff contact to the Finance Committee, including

i.Direct responsibility for budgeting and management of all facility, administrative, and general expenses.

ii.Support to the Finance Committee, Generosity Committee, Board of Trustees (including its Investment Committee), Staff-Parish Relations Committee, and other committee and ministry areas in the development of those respective annual budgets and other committee needs.

iii.Compilation of all component budgets into annual operating budget for presentation and review by the Finance Committee and support of the Finance Committee proposal to Church Council.

iv.Review of financial statements and preparation of variation analysis of monthly financial statements and related reporting to Finance Committee.

v.Attend and participate in meetings of the Finance Committee.

g.Proactively monitor revenues and expenses, monitoring actuals to budget, and timely communications of concerns to appropriate staff.

h.Code or approve coding of A/P invoices, checks and other disbursements or receipts to appropriate general ledger accounts prior to entry into the accounting system.

i.Support the annual Generosity Campaign and any special fundraising or campaigns (e.g., Capital Campaign), including oversight of periodic pledge statements and other reporting.

j.Analyze and reconcile billing from Emory University, at each billing cycle, to ensure accuracy of billing and payments made between Glenn and Emory.

k.Provide information and work with outside auditors to ensure satisfactory completion of annual external audit or review of financial records.

l.Collaborate with Glenn School in relation to the church budget, audit, or other needs.

3.Human Resources

a.Maintain up-to-date knowledge and ensure compliance with pertinent laws and regulatory requirements related to employment

b.Support Staff-Parish Relations Committee in overseeing and facilitating proper administrative processes, including approved Employee Handbook updates and hiring of lay staff (e.g., orientation, onboarding, and off-boarding)

c.Directly oversee and support:

i.Compensation administration for all employees

ii.Establishment and maintenance of complete and up-to-date personnel records, ensuring that confidential information is secured.

iii.Administration of vacation, sick, and personal leave time coordination and recording for all lay staff.

iv.Document retention, including protection of personal information

d.Serve as the primary contact with WesPath and the North Georgia Annual Conference regarding benefits.

4.Facilities and Equipment Management

a.Provide staff support to the Board of Trustees and Glenn School or designated committee or personnel.

b.Respond to maintenance and other needs related to church facilities in collaboration with staff, Board of Trustees and Emory University.

c.Oversee and maintain church property, equipment, vendor contracts, and maintenance schedules and related documentation.

d.Attend and participate in Board of Trustee meetings, as requested.

5.Insurance and Risk Management

a.Work with the appropriate committees and vendors to facilitate annual renewal of insurance coverage and monitor risk management procedures related to same.

b.Propose annual cost sharing between church and Glenn School.

c.Support Workers Compensation payroll audits and claims administration.

6.Safety and Security

a.Oversee distribution of keys and electronic access system(s).

b.Consider safety and security issues related to church facilities and other assets

c.Communicate safety and risk management matters to program staff so that participants in church activities and the parents/guardians of participating children provide appropriate authorizations and releases to the church from liability.

d.Document emergency response plans and related training.

7.Information Technology

a.Provide oversight for Glenn’s information infrastructure so that it is properly maintained, updated, and secured.Experience with ADP, ACS and Vanco systems platforms is desirable.

Education

Degree in Business Administration or similar field and/or experience as a church, non-profit, or office administrator preferred.

Physical Requirements

The position may require prolonged sitting, bending, stretching, manual dexterity and hand/eye coordination.

Work Schedule

Full-time, regular hours Monday through Friday with some flexibility based on after-hours activities and the needs of the church.Evening or weekend hours may be necessary to accommodate regular monthly or occasional meetings/activities.

Reports to the Senior Pastor, under the general supervision of the Staff-Parish Relations Committee.

Applicants should submit a cover letter and resume along with names and contact information for three references.Interviews will be required.Applicant review will begin immediately.Applicant materials may be submitted to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Religious Institutions

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