Chorus & Operations Manager

Maine Tasting Center; Portland, Northern (ME, KY); Hybrid; USD 11,000 - 14,000; Part time

Job summary

ChoralArt is seeking a part-time Chorus & Operations Manager to support rehearsals, performances, and programs. This role emphasizes hospitality, strong organization, and proactive problem-solving to ensure a smooth experience for singers, staff, and audiences.

Reporting to the Administrative Director and working with the Music Director, you will manage member administration, schedules, call times, and volunteer coordination, with remote work primarily and in-person attendance as needed.

Qualifications

• Strong administrative skills and service orientation.
• Ability to anticipate needs, solve problems, and communicate clearly.
• Experience with nonprofit or performing arts administration preferred.

Responsibilities

• Maintain member rosters, registration, attendance, and resources.
• Coordinate onboarding, communications, auditions, and materials.
• Manage rehearsal, performance, and event schedules for staff and volunteers.
• Oversee ticketing, call times, rosters, and logistics for events.
• Monitor general email/phone and route inquiries to the right staff.

Skills

Organization

Communication

Time management

Hospitality-minded

Independent work

Attention to detail

Problem solving

Education

College degree preferred

Tools

Google Workspace

Microsoft Office

Email systems

Spreadsheets

Shared calendars

Databases

Job description

CHORUS & OPERATIONS MANAGER

Part-time, year-round | 8–10 hours/week on average | $26/hour

ChoralArt seeks an organized, resourceful, and hospitality-minded Chorus & Operations Manager to support the people that make our rehearsals, performances, and programs possible.

Reporting to the Administrative Director and working closely with the Music Director, the Chorus Operations Manager serves as an important point of connection among ChoralArt’s singers, staff, volunteers, venues, and community partners. The ideal candidate combines strong administrative skills with a welcoming, service-oriented approach and takes pride in anticipating needs, solving problems, and creating a smooth experience for others.

KEY RESPONSIBILITIES

Chorus & Member Administration

• Maintain member rosters, registration, attendance records, schedules, and resources.
• Coordinate annual registration, new-member onboarding, and routine communications.
• Respond to member questions and connect singers with the appropriate staff or resources.
• Coordinate audition scheduling, materials, and logistics.

Rehearsals, Concerts & Events

• Maintain and communicate rehearsal, performance, and event schedules.
• Prepare and distribute call times, schedules, rosters, and logistical instructions.
• Recruit and coordinate ushers, box office volunteers, and other event volunteers.
• Attend rehearsals, performances, and events as needed, anticipating needs and helping ensure a welcoming, well-run experience.
• Manage ticket sales online and by phone.

Administration & Communications

• Monitor ChoralArt’s general email and phone line and respond to or route inquiries.
• Maintain calendars, forms, files, operational checklists, and assigned website content.
• Coordinate volunteers and provide administrative support to staff and board committees.
• Maintain clear documentation of recurring responsibilities and support other organizational projects as assigned.

WHAT WE’RE LOOKING FOR

• Excellent organization, communication, time-management, and follow-through.
• A warm, professional, hospitality-minded approach to working with singers, volunteers, audiences, and partners.
• Strong attention to detail and the ability to anticipate needs and communicate issues proactively.
• Comfort working independently and managing multiple priorities and deadlines.
• Proficiency with Google Workspace, Microsoft Office, email, spreadsheets, shared calendars, databases, and other online systems, with the ability to learn new technology.
• Availability for evening and weekend rehearsals, concerts, and events as needed.
• Experience in nonprofit administration, performing arts, event coordination, hospitality, or a related field preferred.
• College degree preferred.
• Valid driver’s license, reliable transportation, and home-office capability.

SCHEDULE & WORK ARRANGEMENT

This is a year-round, part-time position averaging 8–10 hours per week, with hours fluctuating around auditions, rehearsal cycles, performances, and special events. Administrative work is primarily remote, with in-person attendance required for designated ChoralArt rehearsals, concerts, and events.

ABOUT CHORALART

ChoralArt is one of Maine’s leading choral organizations, as the long-time partner choir for the Portland Symphony Orchestra with a long history of artistic excellence, adventurous programming, and collaboration with exceptional artists and ensembles. Our work has earned regional and national recognition while remaining deeply rooted in the Greater Portland community through performance, education, and community engagement.

Behind that work is a welcoming and highly committed organization. Our small staff works closely with a dedicated corps of volunteers and an engaged, working Board of Directors. We offer flexible hours, a collaborative environment, and the opportunity to play a meaningful role in an organization that brings ambitious choral music and memorable musical experiences to audiences throughout Maine.