Child Support Services Administrative Assistant / 61014946

State of South Carolina; Columbia (SC); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long Term Disability

Life Insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid Parental Leave

State Retirement Plan

Deferred Compensation Programs

Job summary

South Carolina Department of Social Services is seeking an Administrative Assistant for the Child Support Services Division in Richland County. The role supports Human Resources, Procurement, and Facilities, coordinating diverse administrative tasks with a focus on discretion and accuracy.

The ideal candidate has a high school diploma with clerical experience, with additional associate or bachelor’s credentials offering substitution options. A driver’s license and field duties may be required.

Qualifications

• High School Diploma and four (4) years of responsible clerical or administrative experience.
• An Associate Degree and two (2) years of experience in clerical or administrative experience.
• A Bachelor's Degree or higher may be substituted for required work experience.

Responsibilities

• Perform administrative duties related to Human Resources, Procurement, and Facilities Management.
• Plan, coordinate, and provide administrative support for CSSD areas.
• Coordinate special projects/assignments for CSSD with discretion over confidential materials.
• Prepare requisitions for purchases/payments and print requests; liaise with Business Manager.
• Report building issues to General Services and follow up; escalate to Business Manager as needed.
• Assist Business Manager with personnel actions and processing for CSSD areas; process new employees.
• Access NEOGOV to download applications and route to supervisors; close requisitions when vacancy is filled.
• Prepare planning stages for employees and forward to Human Resources Management Division.
• Ensure proper handling of PII to protect agency networks and data.
• Perform Red Cross Shelter or other emergency shelter duties as directed.
• Other related duties as required.

Skills

Clerical experience

Confidential handling

PII safeguarding

Education

High School Diploma

Associate Degree

Bachelor's Degree

Job description

Do you have a passion to provide meaningful work in the community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of children, families, and vulnerable adults? Then the South Carolina Department of Social Services has the right job opportunity for you.

Job Duties

• The Child Support Services Administrative Assistant is responsible for performing various administrative duties related to Human Resources, Procurement, and Facilities Management.
• Plans, coordinates, and performs administrative support for various areas in the CSSD.
• Coordinates special projects/assignments for CSSD; receives and processes confidential material which requires a high level of discretion.
• Prepares requisitions for purchases/payments and print requests for various areas in CSSD, serves as liaison for these actions as well informing the Business Manager if problems arise.
• Responsible for receiving and reporting building issues and complaints to General Services; follows up as needed. Reports more complex issues to Business Manager, especially those that are billable.
• Assists Business Manager with personnel issues for CSSD to include processing personnel actions for various program area in CSSD. Processes new employees for same areas.
• Accesses NEOGOV system on a regular basis, downloads applications and forwards to appropriate supervisor; closes out requisitions in NEOGOV system once vacancy if filled.
• Prepares planning stages for employees and give to the appropriate supervisor. Once EPMS is complete, forwards to Human Resources Management Division.
• Ensures personal identifying information (PII) is properly used, accessed, gathered, shared and disposed of to protect the agency networks and applications by safeguarding systems, equipment, and data.
• Other related duties as required.
• Performs Red Cross Shelter duty or other emergency shelter duty/service as directed.

Qualifications

• A High School Diploma and four (4) years of responsible clerical or administrative experience.
• An Associate Degree and two (2) years of experience in clerical or administrative experience.
• A Bachelor's Degree or higher may be substituted for required work experience.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

Benefits

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

DIVISION: Child Support Services / Richland County