Child Care Senior Accountant

Trinity-United-Church-of-Christ; Chicago (IL); On-site; USD 65,000 - 80,000; Full time

Job summary

Trinity-United-Church-of-Christ in Chicago, IL seeks a Senior Accountant to ensure accurate payables, vendor records, and financial reporting. You will manage accounts payable, assist with grant accounting, and support month-end close in a nonprofit setting.

The role requires a bachelor's degree in accounting/related field and at least five years of experience, with strong Excel skills and GAAP knowledge. Office-based, full-time schedule, and collaborative teamwork are expected.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least five years of progressive accounting experience, with accounts payable responsibility.
• Strong knowledge of GAAP, Excel, general ledger, and month-end close.

Responsibilities

• Manage the accounts payable process from invoice receipt through payment and reconciliation.
• Prepare journal entries and reconcile accounts payable activity to the general ledger.
• Support month-end and year-end close activities and generate reports.
• Coordinate 1099 and 1096 reporting and assist with grant accounting.
• Maintain vendor records and process payments via ACH, wire, or checks.

Skills

Accounts Payable

General Ledger

Month-end Close

Vendor Management

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

Word

Outlook

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Child Care Senior Accountant

Full Time Professionals Chicago, IL, US

6 days ago Requisition ID: 1199

Salary Range: $65,000.00 To $80,000.00 Annually

Job Title: Senior Accountant

Reports to: Controller

Basic Function: The Senior Accountant is responsible for ensuring that the records and payables for employees and vendors are accurate, complete, and timely in accordance with payment schedules.

Duties and Responsibilities

Accounts Payable and Payment Processing

• Manage the accounts payable process from invoice receipt through payment and reconciliation.
• Receive, review, code, and enter invoices, purchase orders, and employee expense reimbursements.
• Review invoices and supporting documentation for accuracy, proper approval, coding, and compliance with organizational policies.
• Monitor the accounts payable inbox and respond to employee and vendor inquiries.
• Review open purchase orders, outstanding invoices, and payment due dates.
• Prepare and process payments through ACH, wire transfers, and paper checks.
• Accumulate and organize checks and payment documentation for processing and distribution.
• Ensure invoices and reimbursements are paid accurately and timely.
• Research and resolve invoice discrepancies, duplicate payments, credits, and other payment issues.
• Maintain accurate vendor records, including payment information and required tax documentation.
• Coordinate annual 1099 and 1096 reporting and filing processes.

Accounting, Close, and Financial Reporting

• Prepare journal entries and account reconciliations related to accounts payable, accrued expenses, purchasing, employee reimbursements, Payroll and other assigned general ledger accounts.
• Reconcile accounts payable activity to the general ledger and investigate discrepancies before records are posted or finalized.
• Support month-end and year-end close activities, including journal entries, account analysis, reconciliations, schedules, and documentation.
• Maintain accounts payable schedules, spreadsheets, reports, and supporting documentation.
• Assist with expenditure, payment, and vendor reporting.
• Support the preparation of financial statements, management reports, account analyses, and budget-to-actual variance reporting, as assigned.
• Ensure transactions are recorded in accordance with generally accepted accounting principles and TUCC policies.

Grant, Budget, and Cross-Functional Accounting Support

• Support grant accounting activities, including expenditure tracking, reconciliations, reporting, and documentation of funding restrictions.
• Assist with annual budgeting and forecasting by preparing schedules, compiling financial data, and researching variances.
• Record, reconcile, and resolve transactions and balances.
• Partner with Finance colleagues on cross-functional accounting activities and participate in cross-training to strengthen team coverage and continuity.
• Internal Controls and Process Improvement
• Follow and help maintain accounts payable policies, procedures, workflows, and internal controls.
• Identify opportunities to improve accounts payable accuracy, efficiency, documentation, and service.
• Assist with implementing new systems, workflows, or process improvements related to purchasing, accounts payable, and expense reimbursement.
• Monitor transactions for compliance with organizational policies and elevate exceptions or concerns when appropriate.
• Serve as an accounts payable subject matter resource for employees and vendors.
• Serve as payroll support resource for employees.

Administrative and Audit Support

• Maintain organized electronic accounts payable and Finance department filing systems.
• Receive, sort, and process Finance department mail.
• Create and maintain spreadsheets, reports, and other department records.
• Prepare schedules and gather supporting documentation for annual financial audits, grant and third-party audits, and respond to auditor requests as assigned.
• Provide clerical and interoffice support to the Finance department, as needed.
• Participate in special projects and perform other responsibilities as assigned.

Requirements :

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field required. Equivalent education and/or directly related experience may be considered.
• At least five years of progressive accounting experience, including substantial responsibility for accounts payable from invoice receipt through payment and reconciliation, along with cross-functional accounting experience.
• Strong working knowledge of accounts payable, general ledger management, account reconciliations, employee expense reimbursements, financial reporting, and month-end and year-end close.
• Experience with ACH payments, wire transfers, checks, purchase orders, and vendor maintenance.
• Experience supporting 1099 and 1096 filings required. Nonprofit accounting experience and knowledge of grant funding, donor restrictions, and related reporting requirements strongly preferred.
• Knowledge of generally accepted accounting principles.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience using accounting, purchasing, expense reimbursement, or accounts payable systems.
• Strong attention to detail and demonstrated ability to process a high volume of transactions accurately.
• Ability to identify problems, research discrepancies, recommend solutions, and implement process improvements.
• Ability to communicate accounting requirements clearly to employees and vendors with varying levels of financial knowledge.
• Strong work ethic and demonstrated ability to prioritize assignments, meet deadlines, work independently, and contribute as a collaborative team member in a fast-paced environment.

Work Schedule : The Senior Accountant shall generally work forty (40) hours each week in the office Monday through Friday during normal business hours in accordance with the schedule personally arranged, and mutually agreed to with the Controller.

Confidentiality: Ability to maintain confidentiality and exercise sound judgment when handling financial information.Confidentiality is a condition of employment. Discretion is a condition of employment. At all times, staff members are to respect the privacy of information about others. Violation of the Code of Confidentiality can result in immediate termination of employment.

Working Conditions: This position works in a clean, well-lighted area. This position is not susceptible to job hazards. Additionally, this position does not require any unusual or excessive physical exertion.