Child Care Center Administrative Specialist

Salt Lake Community College (UT); West Jordan (UT); On-site; USD 38,000 - 52,000; Full time

Job summary

Salt Lake Community College is seeking a detail-oriented secretary to provide administrative support to the Director of Child Care & Family Services at Jordan Campus. You will assist with licensing paperwork, attend to customers, manage calendars, and handle confidential information in a busy campus office.

Responsibilities include processing invoices, coordinating with vendors, preparing reports in Excel, helping with payroll/timecards, and supporting parent engagement activities while ensuring

Qualifications

• Associate degree or two years post high school.
• Bachelor’s or associate degree in Education or Early Childhood Education.
• Education and relevant experience may be substituted when minimum qualification does not require a specific degree.
• Must be at least 21 years of age and pass background checks and TB tests.
• Ability to lift up to 50 lbs. and maintain confidentiality.
• Experience with accounting or reconciliation of accounts is preferred.
• Experience with tours, licensing regulations, NAC/NAEYC familiarity is helpful.

Responsibilities

• Support operations, tours, and front desk reception for parents and staff.
• Process invoices, purchases, and budgetary transactions; assist with travel arrangements.
• Organize calendars, prepare reports, and manage documents for licensing and accreditation.
• Assist with payroll/timecards, staff evaluations, and contracts.
• Support Parent Engagement Activities and classroom supervision as required.
• Maintain compliance with licensing and CACFP paperwork where applicable.

Skills

Reception

Microsoft Office

Communication

Confidentiality

Time management

Education

Associate degree

Bachelor’s degree in Education or Early Childhood Education

Education substitution allowed

Tools

Banner

Procare

Excel

Job description

Salt Lake Community College is seeking a detail-oriented secretary to provide administrative support to the Director of Child Care & Family Services at Jordan Campus. You will assist with licensing paperwork, attend to customers, manage calendars, and handle confidential information in a busy campus office.

Responsibilities include processing invoices, coordinating with vendors, preparing reports in Excel, helping with payroll/timecards, and supporting parent engagement activities while ensuring