CHIEF PROGRAM SPECIALIST, CEO - REAL ESTATE

County of Los Angeles; California; On-site; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a Chief Program Specialist to lead real estate operations within the Chief Executive Office. This pivotal role involves supervising a diverse team, managing complex real estate transactions, and ensuring compliance with applicable regulations. The ideal candidate will possess extensive experience in property management and negotiation, contributing to the efficient operation of vital public services in one of the largest counties in the nation. Join a dynamic team dedicated to enhancing the quality of life for millions while enjoying a robust benefits package and opportunities for career growth.

Benefits

Health Care Options

Robust Retirement Plans

Flexible Work Environment

Employee Benefits Package

Qualifications

• Minimum three years of experience in complex real estate transactions.
• Supervises staff in property management and lease negotiations.

Responsibilities

• Oversees real estate transactions and ensures compliance with laws.
• Manages a team of project managers and property management staff.

Skills

Real Estate Transactions

Property Management

Negotiation Skills

Financial Analysis

Project Management

Education

Bachelor's Degree in Real Estate or related field

California Real Estate Broker's License

Job description

EXAM NUMBER
M0819S-R

When to Submit Your Application: The application filing period will begin onMonday, May 5, 2025, at 8:00 a.m. (PT)– Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

No withhold will be allowed for this examination.Required experience must be fully met by the last day of filing and clearly indicated on the application.

Type of Recruitment:We welcome applications from anyone.

Check Out Our Outstanding Benefits!
Click here to see a list of employee benefits.

Why Work for Us?
With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 39 departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.

The Opportunity
We are pursuing qualified candidates to fill Chief Program Specialist, CEO positions within the Chief Executive Office. The position has responsibility for a major program (Real Estate), providing operating departments with professional services.

Position Responsibilities

• Supervises or leads staff at all levels in various areas of real estate, which may include leases, ground leases, purchase agreements, easements, licenses, joint developments, and property management, all in compliance with applicable laws (e.g., California Environmental Quality Act), rules and regulations and policies and procedures.
• Supervises staff in performing applicable due diligence needed for a lease or a property acquisition, including, without limitation, appraisals, environmental review, title review and operating and finance statements.
• Supervises a team of project managers overseeing tenant improvement work such as monitoring construction contracts for compliance, uses data analysis for benchmarking purposes, coordination between all parties, including other County departments and the landlord, and manage schedules and budgets. Familiar with processing change orders and payment requests. Works with County Counsel to review and resolve contractual issues ensuring the project follows the agreement and meets the project timeline.
• Supervises staff performing property management functions for all County-owned and leased properties to ensure the property is accurately maintained per the lease agreement. Reviews and approves all Common Area Maintenance (CAM) and other property related charges, reconciliations are accurate and develops a payment plan for any over/under payments. Ensures property management staff are conducting site visits verifying the condition of the properties, develops solutions and request repairs, if necessary.
• Negotiates and reviews complex real estate transactions, including ground leases, reciprocal easements, joint developments, and financial documents. Utilizes financial valuation methods to value real estate.
• Acquires real property either by negotiation or condemnation.
• Manages and assigns to staff requests for leases, license, permits, sales or other transfers to ensure such requests are efficiently and effectively being processed to completion.
• Reviews and approves all internal real estate documents prior to submission to the section and division managers for final approval.
• Reviews and approves all requests to auditor controller for payments to confirm the requests are accurate and provide the appropriate supporting documentation.
• Reviews and approves the Rent Expense budget request and monthly reports for the section and division managers final review and approval.
• Effectively manages active leases, ensuring full compliance with all lease terms by both the County and the other party (whether landlord or tenant).
• Trains and monitors staff to ensure real estate division policies and procedures are followed.
• Provides oversight of lease revenue, including reviewing collections and identifying any payments in arrears; assists in developing long-term revenue streams; ensures the County increases revenue while reducing costs; and reviews all existing County property leases to find opportunities for revenue enhancement.
• Works with other departments and agencies to address operational issues with County owned and shared facilities, reviews and approved payments of County shared facilities, space assignment and provide solutions mutually acceptable to all parties.
• Represents the division and the County in meetings, hearings, conferences, and public forums; May act as Section Manager as needed.

Specialty Requirements
Three (3) years of full-time experience, at the level of Program Specialist IV, CEO*or higher, performing complex commercial real estate transactions involving high-value** or large-scale*** assets, in compliance with applicable laws, regulations, and policies, inat least one of the following functional areas:

• Leasing (private sector or County-owned property)
• Ground leases
• Easements
• Property management
• Space management
• Tenant improvements
• Acquisition or disposition of real property

Special Requirement Information
*In the County of Los Angeles, experience at the levelof Program Specialist IV, CEO is defined as analyzing and making recommendations to resolve highly complex issues related to real estate transactions involving high-value or large-scale assets, in the administration of specialized, organization-wide programs. The role may also include supervising a staff of specialists.

** In this exam, high-value assets refer to properties with annual lease values of $2,000,000 USD or more.

*** In this exam, large-scale assets refer to properties of 50,000 square feet or more in a single location, or a portfolio totaling at least 1,000,000 square feet.

Licenses
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

The following licenses will be utilized in the scoring of Part II- Evaluation of Training and Experience:

• Current California Real Estate Broker's License
• Current California Real Estate Salesperson's License

To receive credit, applicants who possess any of the above licenses must include a valid, legible copy with your application.Alternatively, you may email your document(s) to Jasmine Hines [e-mail] seven (7) calendar days of applying.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Physical Class II
Light - This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Out of Class experience will not be accepted for this examination.

Once we have identified that you meet the requirements, we will email you a notification, inviting you to participate in the following assessments:
Our Assessment Process:The assessment process will consist of THREE (3) parts:

Part I:A multiple choice and/or simulation assessment(s), weighted at 75%, assessing:

• Analyzing Information
• Controlling Emotions
• Empathy
• Sharing Knowledge and Guidance
• Management Judgment
• Management Potential
• Achievement
• Responsibility
• Willingness to Learn
• Working Relationships
• Learning Quickly
• Generating New Ideas
• Using Time Efficiently
• Working to High Quality Standards
• Adapting to Change
• Deductive Reasoning

Only those candidates that achieve a passing score of 70% or higher on Part I of the examination will advance to Part II - Evaluation of Training and Experience.

Part II: An evaluation of Training and Experience, weighted at 15%, assessing:

• Professional/Technical Knowledge of:
  1. Laws, codes, regulations, principles, practices, and legal terms pertaining to lease management and/or other real estate transactions
  2. Techniques used to inspect and evaluate property
  3. Procedures involved in the assignment of real estate
  4. Methods used in the analysis and reporting of financial data
  5. Complex real estate agreements and related processes or methods
• Utilizing Technology

Only those candidates that achieve a passing score of 70% or higher on Part II of the examination will advance to Part III - Writing Assessment.

Part III:A writing assessment, weighted at 10%, measuring English Structure and Content, Written Expression, and Prioritizing Information.

Candidates who meet the requirements and achieve a passing score of 70% or higher on each weighted test part will be placed on the eligible register.

Exam Review
Some exam components are not subject to review by candidates. Multiple-choice and/or simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

Transfer of Test Components

• If you have taken identical components recently for other exams, your responses may be automatically transferred to this exam.
• This exam contains test components that may be used on future exams, and your responses could be transferred to that exam.

Test Preparation
We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

• Various information can be found on our website athttps://hr.lacounty.gov/job-search-toolkit/. The section dedicated to test preparation is "Employment Test Assistance."
• Online practice tests are available athttps://www.shldirect.com/en-us/practice-tests.

Eligibility and Vacancy Information
Candidates who passed the assessment(s) are placed on an eligible register in the order of their score group for a period of six (6) months. We will use this register to fill vacancies within the Chief Executive Office as they occur. Applications will be processed on an as-received basis and promulgated to the eligible register.

How to Apply
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• [e-mail]
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New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

For those who do not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the county.

All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

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Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Testing Accommodation
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator:[e-mail]
Teletype Phone:[phone]
California Relay Services Phone:[phone]

Department Contact Name:Jasmine Hines
Department Contact Phone:[phone]
Department Contact Email:[e-mail]