Chief of Staff to Co-Founder

Pocketbook Agency; Washington, Baltimore (District of Columbia, MD); Sur place; USD 90 000 - 130 000; Plein temps

Résumé du poste

Pocketbook Agency is seeking an experienced Chief of Staff/Executive Assistant to support a private principal in Washington, DC. The role blends high-stakes coordination across business, philanthropy, and personal initiatives with meticulous calendar management, travel planning, and confidential document handling.

You'll integrate into an established network of partners and staff, lead critical projects, and uphold the partner’s priorities while preserving discretion and privacy in a private

Qualifications

• 5+ years in Chief of Staff or similar UHNW support roles.
• Experience supporting a founder or high-profile individual.
• Exceptional communication, organization, and prioritization.
• Grace under pressure with multiple high-stakes priorities.
• High EQ, diplomacy, and private ecosystem integration.
• Tech-savvy with systems-oriented process improvements.
• Willingness for domestic and international travel.

Responsabilités

• Integrate with partners, associates, and staff.
• Manage complex scheduling and time-blocking.
• Coordinate travel domestically and internationally.
• Maintain sensitive documents and records.
• Liaise with professional advisors.
• Oversee communications, workflows, and priorities.
• Lead special projects with end-to-end ownership.
• Uphold Managing Partner’s preferences and objectives.
• Complete ad hoc requests.
• Oversee all household operations and staff.
• Coordinate maintenance, vendors, and long-term property planning.
• Supervise household staff recruitment and training.
• Manage personal and family logistics.
• Anticipate and resolve the Partner’s personal needs.
• Support family responsibilities and logistics.

Connaissances

Chief of Staff

Family office ops

Executive Assistant

Estate/Household Manager

UHNW support

Founder support

Principal support

Investor support

High-profile support

Grace under pressure

Multitasking

High EQ

Diplomacy

Tech-savvy

Systems-oriented

Process improvement

Domestic travel

International travel

Description du poste

Key Responsibilities

• Integrate smoothly into existing relationships, collaborating effectively with business partners, associates, and staff.
• Manage complex scheduling, prioritization, and time-blocking with a deep understanding of the firm and Managing Partner’s rhythms and preferences.
• Coordinate domestic and international travel.
• Maintain sensitive documents and records.
• Liaise with professional advisors as needed.
• Manage communications, workflows, and follow-through across business, philanthropy, and personal initiatives.
• Lead special projects and high-priority initiatives with end-to-end ownership.
• Uphold the Managing Partner’s preferences and long-term objectives across all interactions and decisions.
• Complete ad hoc requests as needed

Household Management & Personal Assistance

• Provide executive oversight of all household operations and domestic staff.
• Coordinate maintenance schedules, vendor relationships, capital projects, and long-term property planning.
• Supervise household staffing: recruitment, training, schedules, and performance management.
• Manage personal and family logistics, including appointments, events, gifting, and celebrations.
• Anticipate and proactively resolve the Partner’s personal needs.
• Support family responsibilities and logistics.
• Complete ad hoc requests as needed.

Qualifications

• 5+ years in Chief of Staff, family office operations, senior Executive Assistant, Estate/Household Manager, or equivalent UHNW support roles.
• Demonstrated experience supporting a founder, principal, investor, or high-profile individual.
• Exceptional communication, organization, and strategic prioritization skills.
• Ability to operate with grace under pressure and manage multiple high-stakes priorities.
• High EQ, diplomacy, and the ability to integrate seamlessly into a private ecosystem.
• Tech-savvy and systems-oriented; adept at building processes that create stability and efficiency.
• Ability for occasional domestic and international travel as needed.

Location: Washington D.C

Schedule: Full-time, M-F