Chief of Staff Manager

HITT Contracting; Falls Church (VA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Performance bonuses

Health coverage (medical)

Vision & dental coverage

401(k) match

Wellness reimbursement

Paid holidays

Job summary

HITT Contracting seeks a highly organized Chief of Staff to the CEO to enhance executive office effectiveness and enterprise-wide impact. You will shape materials, manage CEO readiness, and drive clarity in decisions and communications across leadership levels.

The role requires 5–10 years of senior support experience, impeccable organization, and top-tier communication skills. You will lead the Associate Chief of Staff and partner with the Executive Business Partner to optimize priorities and

Qualifications

• 5–10 years of professional experience, including prior experience as a Chief of Staff or in a comparable role supporting senior executives.
• Experience operating in fast-paced, high-expectation environments with the ability to manage multiple priorities simultaneously.
• Strong organizational skills and attention to detail, with a proven track record of driving work through to completion.
• Excellent written and verbal communication skills, with the ability to prepare clear, concise materials for executive and board-level audiences.
• Strong interpersonal skills and the ability to build relationships and coordinate effectively across teams and leadership levels.
• Sound judgement and discretion, with the ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience preparing high-quality presentations.
• Experience with project management or work tracking tools (e.g., Asana).
• Experience in construction, real estate, or the built environment preferred.

Responsibilities

• Readiness Management: Ensure all materials, requests, and decisions reaching the CEO are clear, complete, and decision-ready.
• Manage intake, triage, and routing of work to the CEO, reinforcing standards for quality, clarity, and timing.
• Anticipate needs and proactively prepare the CEO for key meetings, decisions, and communications.
• Partner with the Executive Business Partner to align on priorities, sequencing, and what is elevated to the CEO.
• Refine presentations, communications, and recommendations to ensure clarity, alignment, and executive-level quality.
• Governance & Meeting Execution: Own governance and CEO-led meeting operations, including agendas, materials, and documentation (minutes, decisions, action items).
• Maintain governance structures and oversee internal policies, organized and aligned across the organization.
• Attend select meetings with the CEO to capture key discussions, decisions, and ensure follow-through.
• Coordinate board and committee materials, ensuring accuracy, completeness, and timely delivery.
• Enterprise Coordination and Alignment: Serve as a central coordination point for CEO-prioritized work, ensuring initiatives are clearly defined, aligned, and progressing.
• Partner with leaders to translate direction into actionable next steps and drive follow-through across teams.
• Identify gaps, risks, or lack of ownership and step in to resolve issues or advance work as needed.
• Maintain visibility across key initiatives while reinforcing standards for communication, escalation, and preparation.
• Team Workflows & Leadership: Lead and develop the Associate Chief of Staff, setting priorities and ensuring excellence and high-quality output.
• Collaborate with Operations Chief of Staff and team; develop enterprise communications with the communications team.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Interpersonal skills

Discretion

Executive support

Project coordination

Tools

Microsoft Office Suite

Asana

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.Chief of Staff ManagerJob Description:HITT is seeking a highly organized, execution-focused Chief of Staff to support the CEO and strengthen the effectiveness of the Executive Office, with impact across the enterprise. This role requires someone who operates with a deep respect for detail and a commitment to excellence, not as a catchphrase, but as a standard reflected in how work is prepared, communicated, and delivered. The right candidate understands that precision, completeness, and quality are what enable speed, trust, and strong decision-making at the executive level.This role is responsible for ensuring that the CEO’s priorities are executed and that time, attention, and decision-making are protected and optimized through structure and discipline. Operating as part of a coordinated team and in close partnership with the Executive Business Partner, this individual manages the flow of work into the CEO—shaping materials, driving clarity, and ensuring that all inputs are aligned to enterprise priorities. This includes direct ownership of the preparation and quality of key materials and meeting outputs, such as agendas, presentations, decisions, and follow-through. They bring a high level of ownership to every detail, ensuring nothing falls through the cracks by closing loops and maintaining accountability across stakeholders.The Chief of Staff plays a critical role in translating direction into execution and bringing structure, follow-through, and consistency to how the CEO engages with the business. This role also leads and develops an Associate Chief of Staff, ensuring the Office operates with leverage, efficiency, and high standards.ResponsibilitiesReadiness ManagementEnsure all materials, requests, and decisions reaching the CEO are clear, complete, and decision-readyManage intake, triage, and routing of work to the CEO, reinforcing standards for quality, clarity, and timingAnticipate needs and proactively prepare the CEO for key meetings, decisions, and communicationsPartner with the Executive Business Partner to align on priorities, sequencing, and what is elevated to the CEORefine presentations, communications, and recommendations to ensure clarity, alignment, and executive-level qualityGovernance & Meeting ExecutionOwn governance and CEO-led meeting operations, including agendas, materials, and documentation (minutes, decisions, action items)Maintain governance structures and oversee internal policies and ensure they are maintained, organized, and aligned across the organizationAttend select meetings with the CEO to capture key discussions, decisions, and ensure follow-throughCoordinate board and committee materials, ensuring accuracy, completeness, and timely deliveryEnterprise Coordination and AlignmentServe as a central coordination point for CEO-prioritized work, ensuring initiatives are clearly defined, aligned, and progressingPartner with leaders to translate direction into actionable next steps and drive follow-through across teamsIdentify gaps, risks, or lack of ownership and step in to resolve issues or advance work as neededMaintain visibility across key initiatives while reinforcing standards for communication, escalation, and preparationTeam Workflows & LeadershipLead and develop the Associate Chief of Staff, setting priorities and ensuring excellence and high-quality outputPartner with the Executive Assistant to ensure seamless coordination of calendar, materials, and prioritiesCollaborate closely with the Operations Chief of Staff and teamDevelop and coordinate enterprise communications in partnership with communications teamSpecial Projects & Ad Hoc ExecutionLead and execute high-priority, time-sensitive projects on behalf of the CEOProvide structured problem-solving and support across a range of business needsStep into areas requiring additional capacity to ensure progress and completionQualifications5–10 years of professional experience, including prior experience as a Chief of Staff or in a comparable role supporting senior executivesExperience operating in fast-paced, high-expectation environments with the ability to manage multiple priorities simultaneouslyStrong organizational skills and attention to detail, with a proven track record of driving work through to completionExcellent written and verbal communication skills, with the ability to prepare clear, concise materials for executive and board-level audiencesStrong interpersonal skills and the ability to build relationships and coordinate effectively across teams and leadership levelsSound judgement and discretion, with the ability to handle sensitive and confidential informationProficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience preparing high-quality presentationsExperience with project management or work tracking tools (e.g., Asana)Experience in construction, real estate, or the built environment preferredIn accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:$95,000.00 - $140,000.00Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training.HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.